Clerical; Part-time

Hours

5.5 hours per day (not to exceed 27.5 hours per week) for a 10‑month position.

Part‑Time ESP Clerical – .

Building Principal or designee.

10 months; not to exceed 27.5 hours per week.

Under the supervision of the Building Principal or designee, the Part‑Time ESP Clerical employee provides supportive office services to maintain a welcoming, organized, and efficient front office that aligns with District 100 Service Excellence Standards. This role supports school operations, student services, and communication with families and staff.

• High School diploma or equivalent.
• Experience with Word, Excel, Google Drive, e‑School, Push Coin, and Skyward (some positions).
• Bilingual preferred, not required.
• Demonstrated Service Excellence in all interactions with people.
• Basic office skills: answering phones, filing, operating basic office equipment such as copiers, fax, email, and electronic calendars.
• Ability to multitask and to work well collaboratively.
• Strong organizational skills and discretion in handling confidential information.
• Capacity to maintain confidentiality and discretion when dealing with school employees and the public.

• Greet and assist visitors, parents, students, and staff in a courteous and professional manner.
• Answer telephones; take messages and route calls appropriately.
• Prepare and format correspondence, memos, forms, and newsletters from notes or drafts.
• Maintain office records and filing systems, including student files and attendance records.
• Assist with student registration, transfers, and withdrawal processes.
• Support accurate data entry in student information systems and lunch/milk programs.
• Assist with daily attendance tracking and follow‑up with families when needed.
• Provide basic support to students referred to the office or nurse.
• Sort, distribute, and handle incoming and outgoing mail.
• Coordinate scheduling for conferences, meetings, and substitute coverage.
• Maintain supply inventory and assist with ordering and receiving deliveries.
• Support documentation for residency, homelessness, or free/reduced lunch verification.
• Assist with basic bookkeeping for student activity accounts or field trips.
• Perform additional clerical duties as assigned by the principal or designee.

Performance of this job will be evaluated in accordance with the provisions of the Education Support Personnel (ESP) Handbook.

Proficiency Test may be required at the time of interview.