Supervisor, Office

Primary Responsibility:

Supervise employees and coordinate the day to day activities of a department or small facility. In addition, the Office Supervisor will respond to escalated inquiries, processing orders and complaints.

• Implement corporate and departmental policies, procedures, and service standards in conjunction with management.
• Communicate work procedures and company policies to staff.
• Maintain records pertaining to inventory, personnel, orders, supplies, and machine maintenance.
• Make recommendations to management concerning such issues as staffing decisions and procedural changes.
• Monitor inventory levels and requisition or purchase supplies as needed.
• Participate in the work of subordinates to facilitate productivity or to overcome difficult aspects of work.
• Prepare and issue work schedules, deadlines, and duty assignments for office or administrative staff.
• Provide employees with guidance in handling difficult or complex problems and in resolving escalated complaints or disputes.
• Resolve customer complaints and answer customers' questions regarding policies and procedures.
• Review records and reports pertaining to activities such as production, payroll, and shipping to verify details, monitor work activities, and evaluate performance.
• Supervise the work of office, administrative, or customer service employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
• Plan work schedules and assign duties to maintain adequate staff for effective performance of activities and response to fluctuating workloads.
• Prepare and maintain work records and reports of information such as employee time and wages, daily receipts, or inspection results.
• Collaborate with workers and managers to solve work-related problems.
• Evaluate employee performance and prepare performance appraisals.
• Conduct staff meetings to relay general information or to address specific topics, such as safety.
• Counsel employees in work-related activities, personal growth, or career development.
• Recommend or initiate personnel actions, such as promotions, transfers, or disciplinary measures.
• Assess training needs of staff and arrange for or provide appropriate instruction.
• Resolve personnel problems, complaints, or formal grievances when possible, or refer them to higher-level supervisors for resolution.
• Other duties as requested.

• HS diploma or equivalent
• 3+ years of related experience

• Perform the same work duties as those supervised or perform more difficult or skilled tasks or assist in their performance.
• Ability to supervise employees.
• Ability to work in fast-paced, deadline-oriented environment.
• Ability to communicate effectively with variety of individuals.
• Ability to pay close attention to detail.
• Strong interpersonal skills and judgment in communicating with staff.
• Willingness to develop a mentoring relationship in order to contribute experience, skills, and wisdom to subordinate employees for their development.
• Receptive to management development suggestions and willing to seek additional knowledge to facilitate job growth.
• Must be able to relate to other people beyond giving and receiving instructions: they must get along with others without exhibiting behavioral extremes; perform work activities requiring reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to criticism from a manager.
• Excellent written and oral communication skills.
• Proven ability to juggle multiple tasks simultaneously.
• Must have very strong customer service orientation with high sense of urgency in meeting objectives and deadlines.
• Ability to use Company Software, Microsoft Office Suite, Calculators, Desktop computers and Photocopiers

• Requires the ability to sit for long periods of time, with frequent interruptions
• Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
• Requires manual dexterity with normal hand and finger movements for typical office work
• Talking, hearing, and seeing are important elements of completing assigned tasks
• May…