Billing Coordinator

Kraus-Anderson offers an opportunity to make an immediate impact with an industry leader!

Building enduring relationships and strong communities

• Integrity – Do the right thing…always be respectful, honest and fair
• Commitment – Take ownership, work hard, and keep promises
• Teamwork – Collaborate to foster trust and success for all
• Value People – Support each other in a safe, positive environment where people are recognized and appreciated for their contributions

For more than a century, Kraus-Anderson has been transforming the American landscape. Founded in 1897 and privately owned and managed by the Engelsma family for more than 70 years, KA is consistently ranked by Engineering News Record among the top 50 general contractors in the United States. Our base of operations in Minnesota is supplemented with regional offices, extending our capabilities coast to coast.

We take a highly collaborative approach to our work. We work closely with owners, architects and the entire planning team well before ground is broken; providing cost analyses, scheduling information, and value engineering services to ensure that our client can make informed decisions leading to a timely finish of the highest quality and the best value.

This position will be responsible for accounting and billing responsibilities for Kraus-Anderson (KA) Yard operations.

• Calculates and provides all billing for Kraus Anderson Yard Operations services.
• Completes monthly billing activities of consumables and equipment in billing and production systems.
• Partners with Accounting to complete monthly billing of KA Superintendent Trucks and ensure proper payment to vendors.
• Generate, review, and distribute invoices to clients based on contracts or project completion.
• Tracks movement of all chargeable fleet vehicles and trailers and provides current and accurate data for billing.
• Maintains record of tools assigned to field personnel and provides monthly reports as requested by field or office staff.
• Provides backup to City Desk (answering yard phone lines, distribution of equipment, tools, and consumables in support of field personnel based on requests from Superintendent, Project Managers, and General Superintendents).
• Prepares purchase orders (PO) for field and all offices.

• Verifies correct input of billing data, including client information, rates, and payment terms are entered into the system.
• Provides Project Accounting with reports of tool/cost and coding as assigned to projects and Superintendents.
• Provides guidance on procedures for retention, protection, retrieval, and operational access of records for multiple systems utilized by KA Yard Operations.
• Responsible for setup and closeout of projects, and vendor setup.
• Generates other reports as requested by leadership.

• Updates and maintains all production rate sheets.
• Assists with maintaining equipment maintenance records.
• Tracks vendor rebate programs.
• Ensures all necessary regulatory posters are stocked for posted on jobsites and Yard office (OSHA compliance).

• Handles customer inquiries and complaints.
• Participates in project kick‑off meetings as needed.
• Responsible for shipping and receiving as needed.
• Provides assistance with yearly apparel allocation and apparel as needed.
• Assists KA personnel with walk‑in orders.

Performs other duties as assigned.

• High school diploma or General Education Development (GED) certificate.
• 3‑5 years’ related experience; or equivalent combination of education and experience.
• Demonstrated computer proficiency (MS Office – Word, Excel, Access and Outlook).
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to use time productively, maximize efficiency and meet challenging work goals.
• Ability to maintain compliance with all company policies and procedures.
• Ability to possess and…