Office Coordinator

Join Sevita as an Office Coordinator supporting our Healthcare & Medical Services administration team. In this full-time role, you'll manage daily office operations, including scheduling, records management, and front-desk coordination, ensuring a welcoming, efficient environment for individuals and families. You'll collaborate closely with clinical and administrative staff, uphold HIPAA standards, and support billing and documentation workflows. At Sevita, you'll work in an inclusive culture, receive ongoing training, and build a meaningful career while helping others live life to the fullest.

Responsibilities

• Coordinate daily front office operations to support clinical teams and patient services
• Manage patient scheduling, appointment reminders, and check-in/check-out processes
• Maintain accurate electronic and paper records in compliance with HIPAAServe as primary point of contact for phone calls, emails, and visitor inquiries
• Support billing workflows by collecting documentation and verifying insurance information
• Order and track office and medical supplies to ensure readiness
• Prepare and distribute reports, correspondence, and meeting materials
• Collaborate with clinical and administrative staff to improve office efficiency
• Assist with onboarding and training of new administrative staff
• Uphold Sevita's person-centered, inclusive and empathetic culture in all interactions

Required Skills

• Medical office administration
• Patient scheduling
• Electronic health records (EHR)
• Insurance verification and billing basics
• Microsoft Office (Word, Excel, Outlook)
• Data entry and record management
• HIPAA compliance knowledge
• Professional written and verbal communication
• Customer service in healthcare setting
• Multitasking and time management