Specialist, Administrative​/Clerical, Office Administrator​/ Coordinator

Customer Service;
Administrative Support;
Communications

Direct Reports:

0

Position

Reports to:

Senior VP of Advancement

A200

The Northwest Minnesota Foundation (NMF) is one of the six Minnesota Initiative Foundations (MIFs) established by the McKnight Foundation in 1986 to assist Minnesota’s rural regions during the farm crisis in the 1980s.

As the region’s MIF and the only community foundation in the region, NMF

has been serving the vast nonprofit community in northwest Minnesota for more than 30 years.

NMF provides grants and loans to organizations and small businesses that have offices located within the 12-county region and the two tribal nations. Since its founding, NMF has invested millions to help make the region a better place to live and work.

The Advancement Specialist is accountable for providing excellent customer service to external and internal audiences, and for providing executive assistant support to the Senior Vice President of Advancement to ensure efficient operation of the Advancement Division. The Advancement Specialist also supports with Communications tasks, event planning, and facilitation of special projects.

• You will provide quality communication and collaboration in all interactions, including external individuals and internal staff. You will seek and provide prompt resolutions and answers to all inquiries.
• You will work with the SVP of Advancement, Senior Executive Assistant, Philanthropy Associates, and all staff to ensure efficient office operations. Some duties will include but not be limited to greeting visitors and notifying appropriate staff, processing incoming and outgoing mail, processing incoming deposits, answering phones, managing NMF phone lines and calling systems, addressing various building-related needs, and interacting with building vendors.
• You will provide executive assistant support to the Senior Vice President of Advancement. Your support will include but not be limited to assisting with scheduling of meetings and managing the SVP’s calendar, screening internal requests for the SVP’s attention. You will compile, prepare materials, and take notes from division and departmental meetings, tracking the progress of commitments and ongoing projects to ensure they maintain momentum and meet expected timelines.
• You will assist and support implementation of ongoing divisional initiatives and projects across departmental areas. You will work alongside NMF’s Philanthropy Officers, Philanthropy Associates, and Communications Director to ensure efficient operation of the Advancement Division and completion of necessary projects.
• You will support Advancement in executing day to day Communications activities and tasks. Some duties will include but not be limited to updating the NMF website, managing and adding new funds in NMF’s online giving platform, creating online event registration forms, creating e-blast news files through NMF’s various e-communications channels, sending press releases to various media as appropriate, designing social media posts from template files, and other tasks as assigned.
• You will work within NMF’s various software systems. In the Raiser’s Edge database, your tasks will include but not be limited to entering and maintaining constituent data, pulling mailing and contact lists for mailings and e-blasts; maintaining data integrity; and pulling data from the system to execute mailings that utilize merge functions. You will seek out training in the various software programs to maintain and grow your expertise and knowledge in these systems.
• You are responsible for all other duties as assigned.

• You nurture a culture of collaboration and bring curiosity and enthusiasm to…