Program Specialist; NSN

Administrative & Operations Support;
Communications;
Home ownership Support

0

Vice President of Programs / Executive Director of North Star Neighbors

A200

The Northwest Minnesota Foundation (NMF) is one of the six Minnesota Initiative Foundations (MIFs) established by the McKnight Foundation in 1986 to assist Minnesota’s rural regions during the farm crisis in the 1980s. As the region’s MIF and the only community foundation in the region, NMF has been serving the vast nonprofit community in northwest Minnesota for more than 30 years.

NMF provides grants and loans to organizations and small businesses and scholarships to individuals within the 12-county region and the two tribal nations. Since its founding, NMF has invested millions to help make the region a better place to live and work.

The Program Specialist provides day-to-day administrative, operational, communications, and homeowner support for North Star Neighbors. This position completes recurring work within established procedures; maintains accurate records and information; coordinates routine activities; and provides responsive service to homeowners, applicants, partners, and staff.

The position also dedicates approximately 15% of its time to administrative support for the Vice President of Programs and Executive Director of North Star Neighbors. The role requires strong follow-through, attention to detail, comfort with changing priorities, and sound judgment about when to act independently and when to seek guidance.

• You will enter invoices and maintain supporting documentation according to established financial procedures.
• You will assist NSN leadership and NMF Finance staff with routine financial tracking, reconciliation support, and organization of financial records.
• You will enter, update, and review information in, spreadsheets, and other approved systems for completeness and accuracy.
• You will maintain organized electronic and physical files and apply established naming, retention, and access protocols.
• You will coordinate routine administrative activities, including scheduling, document preparation, meeting logistics, supply needs, and follow-up tasks.
• You will draft and schedule approved social media content for Facebook, Instagram, and other platforms in coordination with NSN leadership.
• You will gather newsletter content for homeowners, home applicants, and partners and work with designated communications staff to support production.
• You will organize photos and digital media and create basic videos that support training, showcase NSN work, and strengthen public awareness.
• You will assist with homeowner stewardship by coordinating routine communications, records, reminders, and follow-up as directed.
• You will assist with the homebuyer verification process by collecting, organizing, tracking, and securely maintaining required documentation.
• You will respond to routine questions from homeowners, applicants, and partners and route complex, sensitive, or policy-related questions to the appropriate staff member.
• You will provide administrative support to the NSN Executive Director, including calendar updates, schedule development, agenda preparation, meeting notes, inbox organization, task tracking, and short-term assignments.
• You will monitor assigned deadlines and communicate progress, missing information, or barriers in a timely manner.
• You will follow established procedures while identifying practical opportunities to improve accuracy, consistency, and efficiency.
• You will protect confidential homeowner, applicant, personnel, and organizational information.
• You are responsible for all other duties as assigned.

• You complete recurring…