Project Coordinator IRA Programs

Job Overview

APTIM's Energy Transition team is seeking a highly organized and solutions-oriented Program Coordinator to support the planning and daily operations of Focus on Energy's IRA Home Energy Rebate programs, which are part of Wisconsin's statewide energy efficiency and renewable energy offerings. This role is ideal for someone who thrives in a collaborative environment, has a passion for energy efficiency and electrification, and enjoys managing the details that help large public programs run smoothly.

APTIM’s Energy Transition team is a recognized leader in the marketplace. Our technical experts deliver highly innovative projects and complex client solutions, including energy management, carbon management, smart energy infrastructure, distributed energy resources (DER), and carbon‑free mobility solutions.

As a key member of the program operations team, the Program Coordinator will support planning and delivery efforts across the Home Energy Rebate programs. Working under the direction of the Associate Program Manager, this role will help manage program logistics, track deliverables, coordinate with implementation partners, and contribute to ongoing program improvements. The Program Coordinator will also work with marketing, outreach, and technical teams to ensure program activities are aligned, timely, and effective.

• Work as part of an energy efficiency team ensuring that the administration, implementation, and verification of projects are successfully executed.
• Review project application forms by customers, contractors, engineers/consultants, and other program participants to ascertain compliance with program policies and procedures.
• Maintain, update, and add entries to the system databases accurately.
• Develop, maintain, and engage with customers and contractors through email and inbound/outbound calling and update program databases as needed.
• Develop relationships with program partners to identify and address their needs and provide information to program managers.
• Follow escalation processes and directly assist in the resolution of issues.
• Commit to fostering a collaborative work environment within the team and broader organization.
• All other duties as assigned.
• Ensure compliance with all APTIM quality and safety policies as well as all OSHA regulations.

• High school degree or associates from an accredited two‑year college or equivalent work experience.
• 1–2 years of application processing and/or quality control experience.
• Effective communication skills, client engagement, and coordination experience.
• Experience with Microsoft Office, CRM systems, and tracking systems.
• Quantitative and analytic capabilities including report writing, spreadsheet analysis, and the ability to identify problems and recommend solutions.
• Advanced written and oral communication skills.
• Excellent critical thinking skills with the ability to analyze situations, identify potential problems, and recommend solutions.
• Self‑starter with the ability to manage time, prioritize projects within established deadlines, and manage multiple tasks simultaneously.
• Detail‑oriented with excellent time management, project management, and follow‑through.
• Commit to fostering a collaborative work environment within the team and the broader organization.
• Willingness to learn new technologies across multiple industries.
• Proven experience developing and maintaining relationships with internal colleagues and external stakeholders.
• Proficient in Microsoft Office software – Excel, Word, PowerPoint, Outlook, and SharePoint.

• 1+ years’ experience in the energy efficiency or electrification industries.
• Four years of previous office experience.
• Professional experience working with a wide variety of stakeholders, such as state, local and federal governments, for‑profit and non‑profit organizations, utilities, multifamily properties, and others.
• Ability to speak additional languages.

APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a…