Accounts Payable Specialist

Position Title

Accounts Payable Specialist I

Full-Time, Days – Pay range: $21.30 to $27.69

Manager, Business Process Optimization

Financial Services

The Accounts Payable Specialist I performs a wide range of accounting tasks, providing financial services to St.Charles Health System customers. The role requires maintaining confidentiality, delivering excellent customer service, and supporting larger Financial Services teams in a fast‑paced environment.

• Process invoices, checks, vouchers, and other financial documents, ensuring accurate coding and entry into the accounting system.
• Verify and post business transaction details, audit invoices against purchase orders, research discrepancies, and obtain approvals for payment.
• Maintain supplier files, verify W‑9 documentation, and manage unclaimed property reviews.
• Prepare vouchers, invoices, checks, account statements, reports, and other records.
• Assist with monthly close, ensuring accounts payable accruals and open purchase orders are properly accounted for.
• Address employee non‑compliance with travel expense reimbursement policies and provide training on expense reporting procedures.
• Investigate and reconcile vendor/supplier payment issues, collaborating with the Supply Chain team.
• Support system configuration, problem solving, and the development of process documentation, including reference manuals and training materials.
• Participate in 1099 reporting and filing processes.
• Engage in process improvement initiatives and additional projects as directed, demonstrating continuous improvement and Lean principles.
• Maintain confidentiality, uphold ethical standards, and cooperate with investigations as required.

• High school diploma or GED (required).
• Preferred:
  Two‑year Accounting degree.

• Required:
  
  None.
• Preferred:
  Accredited Payables Specialist (APS) through the Institute of Finance and Management (IOFM) or Certified Accounts Payable Practitioner (CAPP) through the Institute of Financial Operations and Leadership (IFOL).

• Required:
  
  None.
• Preferred:
  Two years of accounting experience.

• Must be able to wear appropriate Personal Protective Equipment (PPE) required for safe job performance.
• Continuously (75%) – sit, use keyboard, speak clearly, and hear normal speech.
• Frequently (50%) – stand, lift 1–10lb., grasp/squeeze.
• Occasionally (25%) – bend, reach overhead, carry/push, pull 1–10lb.
• Rarely (10%) – walk, stoop/kneel/crouch, climb stairs.
• Never (0%) – climb ladders/steps, lift/carry/push/pull 11–50lb., operate motor vehicle, hear whispered speech.
• Exposure to elemental factors: none.
• Blood‑borne pathogen exposure: no risk.

• Weekly hours: 40.
• Shift: 8am – 4pm, Monday to Friday.
• Position is non‑exempt and is a regular shift.

St.Charles Health System – a private, non‑profit organization dedicated to providing high‑quality care across Central and Eastern Oregon.