Accounting Supervisor - Billing Department

Overview

The Billing Accounting Supervisor oversees daily billing operations, ensuring accurate and timely processing of invoices, vendor relationships, and alignment with company policies.

• 45% – Daily Operations & Reporting:
  Oversee billing department operations for Warehouse and Drop Ship inventory, manage 3‑way and 2‑way matches, tire center rebilling, EDI invoice processing, RCA timeliness, invoice discrepancy resolution, and account reconciliations. Handle monthly close, prepare AP reconciliations, book accruals, analyze variances, maintain vendor relationships.
• 35% – Systems Development & Process Improvement:
  Lead system development, testing, and troubleshooting for projects such as POS, supply chain enhancements, and AP automation. Document processes, develop features, perform testing, and implement systems with IT and other departments.
• 20% – Leadership & Staff Development:
  Supervise, mentor, and evaluate a team of accounting professionals. Train staff, review invoices for accuracy, monitor AP aging, resolve escalated issues, ensure compliance, maintain vendor relationships, and drive performance metrics.

Must possess a bachelor’s degree in accounting or finance and at least 3+ years of progressive accounting experience, including accounts payable, reconciliations, and vendor management. Must have supervisory experience.

• Strong analytical and critical thinking to interpret financial data and variances.
• Proficiency in ERP systems (Net Suite, SAP, Oracle) and advanced Excel (pivot tables, VLOOKUP/XLOOKUP, Power Query).
• Ability to work independently with limited supervision.
• High attention to detail, numerical accuracy, problem‑solving, and organizational skills.
• Experience with project development, technical writing, data extraction tools (Monarch, Showcase Query).
• Expertise in building and documenting discrepancies between GL and subledgers, and identifying internal control weaknesses.
• Audit documentation preparation, support for system testing, UAT, and data validation during implementations and upgrades.

• In‑depth knowledge of AP processes, 3‑way/2‑way match procedures, and GL coding.
• Experience supervising large teams of billing professionals.
• Review, verify, and approve invoices for accuracy and coding.
• Monitor AP aging and ensure timely vendor payments.
• Reconcile AP accounts, support month‑end and year‑end close.
• Resolve invoice discrepancies and handle escalated vendor and internal issues.
• Ensure compliance with internal controls and accounting policies.
• Develop and maintain vendor and stakeholder relationships.
• Train, mentor, evaluate billing staff performance.
• Assist in system upgrades, process improvements, and automation initiatives.
• Generate reports on billing metrics and performance.

Primarily desk position. Requires frequent use of hands, fingers, computer, mouse, and keyboard. Ability to stand/walk occasionally. Ability to lift no more than 20 pounds. Close visual acuity required.

Office, non‑manual work. Not substantially exposed to adverse environmental conditions.

Employment is  role requires a willingness to juggle multiple high‑priority projects and maintain financial integrity.

Competitive compensation, profit‑sharing bonus, retirement plan, company‑paid training, medical, dental, vision insurance, vacation & holiday pay, life insurance, short‑ and long‑term disability.

Les Schwab is an equal‑opportunity employer.