Billing Specialist ; Contingent

Job Description:

POSITION SUMMARY:

The Billing Accounting Specialist I is responsible for the accurate and timely entering, processing, and reconciliation of invoices from accounts payable vendors and National Accounts, supporting both Tire Centers and inventory stored at the Distribution Center. This role ensures compliance with company billing policies, customer contractual agreements, and accounting best practices. The specialist plays a critical role in managing high-volume, complex billing cycles—including credit memos, adjustments, and dispute resolution—while maintaining detailed audit trails and supporting month-end close activities.

The position collaborates closely with Les Schwab buyers and works directly with store personnel to ensure invoice accuracy and prompt issue resolution, contributing to strong customer relationships and timely revenue recognition. Proficiency in ERP systems, strong analytical skills, and a customer service mindset are essential for success in this role.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities.

Process vendor invoices for inventory received at the Distribution Center using a 3-way match (invoice, purchase order, and goods receipt). Investigate discrepancies between invoice amounts and internal pricing files. Coordinate with the Purchasing department to resolve variances and maintain pricing accuracy.

Receive and verify invoices for merchandise drop-shipped directly to Tire Centers. Perform a 2-way match between the invoice and purchase order, and confirm receipt with the Tire Center. Verify accurate pricing and initiate rebilling processes accordingly, ensuring proper documentation and audit trail integrity.

Accurately code product, freight, and service charges to the appropriate general ledger (GL) accounts based on the nature of the goods and services provided. Ensure compliance with the company’s chart of accounts and financial policies.

Conduct final invoice reviews to ensure accuracy and completeness before submitting for payment processing by the Warehouse Accounting team. Ensure that each invoice meets audit standards and internal control requirements.

Initiate and process vendor claims for issues such as pricing discrepancies and merchandise shortages. Track and apply vendor credits related to claim settlements to ensure accurate financial reporting.

Participate in system testing and validation activities (e.g., ADVANCE system upgrades or billing enhancements). Support special assignments that promote process improvements, automation, and cross-functional efficiency.

Educational/Experience Requirements:

• High school diploma or GED required
• 1+ years of experience in Accounting/Journal entries, retail finance support, or a transactional processing role
• Experience in a multi-location retail environment or shared services center is preferred
• Some accounting coursework preferred

• Proficiency in ERP systems (e.g., Net Suite, Oracle, SAP)
• Proficiency in Excel (intermediate)
• Accurate 10-key proficiency
• Proficiency in Google Workspace is preferred
• Ability to work independently with limited supervision
• High attention to detail and strong numerical accuracy.
• Ability to navigate complex scenarios and independently resolve discrepancies
• Strong analytical, problem-solving, and organizational skills.
• Ability to interpret financial reports and identify discrepancies.

• Familiarity with accounts payable processes, 3-way and 2-way match procedures, and GL coding.
• Experience with Netsuite is preferred
• Prior experience supporting national accounts, distribution centers, or drop ship orders to retail locations is a strong plus.
• Manage vendor relationships and resolve payment discrepancies
• 6+ months experience with Les Schwab…