Accounting Technician II

The City of Bend is accepting applications for one (1), full-time Accounting Technician II in the Finance Department. This is a FLSA Non-Exempt (overtime eligible), represented by the City of Bend Employee Association (COBEA). The City may use this job posting to create an eligibility list for future hiring purposes. Please review the entire job posting, including the application requirements at the end.

As a member of the City of Bend Finance team, you'll contribute to a culture built on fiscal accountability, integrity, teamwork, excellence, and communication, helping to support the organization's mission through reliable and effective financial stewardship. The Accounting Technician II play a major role in keeping the financial processes of the City moving and in compliance with internal controls. This position creates and distributes customer invoices for a multitude of programs, receives and processes payments, and works directly with customers when the need arises.

This is a really exciting opportunity, as it requires working with a variety of different City Departments and Staff. Every day has new tasks that directly help the City operate and serve its citizens. As a key member of the Finance team, there is pride in having a role safeguarding the City's Finances through sound, responsible, accurate, timely, transparent policies and procedures.

The following duties are a sample of major duties performed in the role and not intended to be an exhaustive list.

• Receives, reviews, processes, posts, and reconciles billings, invoices, receipts, payments, fees, statements, account adjustments, and other accounts receivable transactions.
• Creates and maintains customer accounts; prepares and distributes invoices, statements, notices, correspondence, schedules, reports, and related records.
• Research customer accounts, verifies information, identifies discrepancies, completes corrections or adjustments within assigned authority, and resolves routine billing and payment issues.
• Monitors delinquent accounts and performs collection activities, including customer follow-up, payment arrangements, account documentation, and referral to collection agencies as applicable.
• Processes cash receipts and electronic payments; prepares deposits; and posts, balances, and reconciles daily cash activity, subsidiary records, and related general ledger accounts.
• Responds to customer and department inquiries in person, by telephone, and electronically; provides accurate account information and professional customer service.
• Assists with accounts payable activities, including reviewing invoices, verifying coding and supporting documentation, entering transactions, maintaining vendor information, responding to vendor inquiries, and preparing payments.
• Enters and maintains information in financial systems, databases, and spreadsheets; runs reports; performs data tracking; and corrects data-entry errors.
• Maintains complete, accurate, organized, and confidential financial records in accordance with City procedures and records-retention requirements.
• Supports month-end, year-end, audit, and financial reporting activities; prepares routine reconciliations and work papers; and assists with special projects.
• Identifies opportunities to improve workflows, productivity, customer service, and internal controls; communicates issues and recommendations to the supervisor.
• Works cooperatively across the Finance Department and City organization to balance workloads, maintain continuity of service, and achieve department objectives.
• Complies with safety requirements of the position and actively promotes safe work practices.
• In an emergency event or an officially declared State of Emergency, responds as directed to help restore essential public services, facilities, and infrastructure.
• Performs related duties as necessary to achieve the objectives of the position.

Highly qualified candidates will possess a foundational understanding of accounting and finance principles, providing a solid framework for success in the role. They will demonstrate strong Microsoft Excel skills, including the ability to work efficiently with spreadsheets and quickly learn new software applications and systems. Professional experience collaborating and communicating effectively with a variety of departments, teams, and organizational levels is essential.

Success in this position also requires the ability to thrive in a fast-paced office environment,…