Project Accountant

Job Title:
Project Accountant

Job Description

The Project Accountant ensures accurate project setup and ongoing financial integrity by reviewing client contract documentation and entering data into the project accounting system in accordance with contract terms and corporate guidelines. This role manages end-to-end invoicing processes, supports subconsultant billing, executes project closeout activities, and provides detailed analysis and research to support internal and external client inquiries. The Project Accountant serves as a key liaison during audits, analyzes work-in-process and accounts receivable, contributes to the implementation and testing of new departmental software, and acts as a subject matter expert to guide peers and assist with system maintenance and troubleshooting.

• Review client contract documentation and set up projects in the project accounting system in alignment with contract terms and corporate guidelines.
• Ensure accurate and timely project setup for a variety of clients and project types, maintaining compliance with internal standards.
• Manage the full invoicing cycle, including creating, revising, posting, and archiving invoice packets for engineering and architectural projects.
• Prepare invoices for multi-million dollar projects, ensuring accuracy, completeness, and adherence to contractual billing requirements.
• Process and support subconsultant and subcontractor invoice payments, verifying alignment with project budgets and agreements.
• Track and manage change orders, ensuring that billing reflects approved changes in scope, fees, and schedules.
• Work closely with project managers to track deadlines and milestones and to ensure billing aligns with project progress and contractual terms.
• Apply lump sum and time-and-materials billing methods appropriately based on contract structures and project requirements.
• Analyze work-in-process and accounts receivable to identify issues, trends, and opportunities for improved financial performance.
• Execute project closeout activities, including complex reconciliations and final billing to ensure projects are financially complete and accurate.
• Conduct detailed analysis and research to respond to inquiries from internal stakeholders and external clients regarding project financials and invoices.
• Serve as a liaison during audits by providing documentation, explanations, and analysis related to project billing and financial records.
• Contribute to the implementation, testing, and continuous improvement of new departmental software and tools.
• Act as a subject matter expert in project accounting systems, offering guidance and support to peers on processes and best practices.
• Assist with system maintenance and troubleshooting in collaboration with IT, helping to resolve issues that affect project accounting and billing.
• Utilize advanced Excel functions, such as pivot tables, VLOOKUP, SUMIF, and INDEX MATCH, to perform project analysis and reporting.
• Maintain organized records of invoices, change orders, and project financial documentation for easy retrieval and audit readiness.
• Adapt accounting and billing skills to support a variety of clients and project types within engineering and architectural environments.
• 1+ years of project billing experience within an engineering or architectural company with revenue over $75 million.
• 1+ years of experience creating invoices for multi-million dollar projects.
• 1+ years of experience managing and billing change orders.
• 1+ years of experience working with project managers to track deadlines and milestones.
• Hands‑on billing experience within an engineering or architectural firm environment.
• Strong understanding of lump sum and time‑and‑materials billing methodologies.
• Proficiency with…