Administrative Assistant

Job Title:

Administrative Assistant

Job Summary:

The Administrative Assistant supports daily office operations and helps with basic accounting tasks related to processing payments. This role involves organizing documents, communicating with vendors and clients, collecting invoices, and assisting with simple financial tracking.

Responsibilities:

+ Provide general administrative support to the team.

+ Answer and direct incoming calls on a multi-line phone system.

+ Collect and organize invoices and required paperwork from vendors.

+ Track and update payment-related documents (such as invoices and approval forms).

+ Communicate with clients, vendors, and team members to gather information or follow up on required documents.

+ Assist with scheduling, coordinating appointments, and keeping records up to date.

+ Maintain organized digital and physical files.

+ Help with basic accounting tasks as needed, such as data entry for payments.

Essential

Skills:

+ Proficient in Microsoft Office (especially Excel).

+ Strong written and verbal communication skills.

+ Ability to multitask, stay organized, and manage priorities.

+ Comfortable working with a variety of people and situations.

+ Ability to learn new tasks quickly.

Preferred Qualifications:

+ 1-2 years of experience in administrative support, customer service, or accounts payable/receivable.

+

Experience with scheduling or coordinating tasks.

+ Bonus:
Familiarity with financial paperwork or working with vendors.

Job Type & Location

This is a Contract to Hire position based out of Sunriver, OR.

Pay and Benefits

The pay range for this position is $27.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sunriver,OR.

Final date to receive applications

This position is anticipated to close on Feb 16, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.