Administrative Assistant

Overview

A-Core:
Concrete Specialists is a growing company of people who work to do their very best every day. We have been hiring and developing many of the concrete industry’s most highly skilled and safety conscious individuals for almost 50 years. A-Core was founded from one man’s desire to make enough money to feed his family. It has now grown to 15 offices in 10 states with over 350 employees and growing.

A-Core Concrete Specialists is actively seeking a reliable and hardworking individual with a passion to work for one of the largest and fastest growing companies in the industry. Our unified team has demonstrated that the only limits on achievement are those that we place on ourselves!

Job Description

• Work 7-4 pm weekday schedule in office with a one hour lunch.
• Answer telephone calls and route as they come in.
• Review and invoice field tickets from daily service orders and bill monthly contract work via AIA docs and portals.
• Collect payments and apply them in accounting systems.
• Follow up on outstanding customer invoices.
• Assist Operations Manager with coding credit card purchases.
• Reconcile field gas cards monthly.
• Process credit applications with our regional administrator and credit team.
• Generate and provide purchase orders.
• Job setup for job costing and payroll purposes.
• Assist with payroll.
• Report certified payroll as needed weekly.
• Communicate with accounts payable team for any incoming invoices.
• Assist Branch Manager with documents requested by customers and follow internal processes.
• Work with Corporate HR and help onboard new hires for this location.
• Other duties as determined by local Branch Manager.
• Assisting all field operators with any office questions.

• Excellent verbal communication skills.
• Take direction from multiple levels.
• Must have a vehicle and valid driver's license.
• Have the ability to multitask and handle a fast-paced changing environment.
• Be self-motivated, dependable, punctual and a problem solver.
• Must have great computer knowledge and be proficient in Microsoft programs including Excel and Word, with the ability to learn other accounting and information systems.
• Able to pass a pre-employment drug screen and background check.
• Construction Admin experience (Preferred).
• Certified notary designation is a plus.

• Employee gear & swag
• Paid holidays & floater
• Paid sick days and vacation
• Health benefits (medical, dental, life)
• 401K match after 2 months
• Small company culture

All A-Core Inc. employees are expected to completely adhere to the safety policies practiced throughout the construction industry.