Accounting Assistant

SUPERVISES: No supervision of other staff required at this time

The Accounting Assistant is responsible in assisting with the organization of the accounting office operations and procedures to ensure organizational effectiveness and efficiency. This position will be the first point of contact and interface with owners in the communities, regarding accounting and database information. The list below provides a global overview of responsibility.

• Maintain owner database accounts for all community associations
• Answer and help resolve owner inquiries
• Update owner information in current accounting software system
• Process escrow demands for property sales and accurately transfer owner information in the software
• Print welcome letters for new owners and ensure they are mailed with accurate attachments
• Assist owners with the online portal
• Print and mail statements and monthly late notices
• Assist Accounting Department with additionally assigned tasks
• Maintain clean and organized work environment
• Able to effectively handle multiple tasks
• Maintain professional appearance, demeanor, and positive attitude
• Communicate in a professional, respectful, and courteous manner with all employees, clients, the Board of Directors, and others with whom we may work

• Enjoy a true work-life balance with a consistent Monday–Thursday schedule from 9–5 and Fridays off by noon—all while receiving full-time pay for 40 hours (with only working 34 hours but getting paid for 40, the actual pay is $30/hour!)
• Be part of a supportive, close-knit team that values collaboration and reliability
• Gain hands‑on experience in accounting and customer service
• Start in a role that offers both structure and opportunity, with room to grow within the company

• High School Diploma or equivalent
• Must have strong computer skills and knowledge of Microsoft Office programs, specifically Word, Excel and Outlook
• Must be highly detail oriented
• Must be a naturally self‑motivated, confident individual with ability to work independently and/or with limited direction, as well as cooperatively in a team environment, while consistently demonstrating collaborative, respectful and productive work habits
• Must be a Team Player

• Provide prompt and courteous service to all Owners to ensure all experiences are distinctively superior
• Maintain accurate processing of information
• Follow all appropriate policies while constantly striving to improve all standards of operation
• Follow all safety procedures
• Meet or exceed standards as evaluated on Aperion Management’s performance review

• Clear verbal and written communication
• Use personal judgment and specialized knowledge to give accurate information to people
• Use mathematical skills to interpret financial information
• Analyze and interpret established policies
• Understand government regulations covering business operations and Community Association Management
• High level of organization skills and ability to multitask in a fast‑paced environment
• Conflict management and de‑escalation skills
• Be highly organized, able to stay on task change activity frequently, and deal with interruptions