Attendance Secretary II - Pacific Crest Middle School - Temporary

Position: 8 Hour Attendance Secretary II - Pacific Crest Middle School - Temporary
Description

Bend-La Pine Schools

Bend, Oregon 97703

Bend-La Pine Schools (BLS) is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. The goal of this search is to find the best candidate for the position, and it must be acknowledged that the best candidate may be an individual from a less-traditional background.

Interested individuals are encouraged to apply even if they don't believe they meet every one of the listed qualifications. Interested individuals who are unsure whether they meet the qualifications of a position, or how this would be determined, should reach out to Human Resources to discuss those qualifications.

Position Title:
Attendance Office Secretary II - Middle School

Department:

Reports To:
Site Office Manager and Administrator

JOB DEFINITION:

Under general supervision, the Attendance Office Secretary II - Middle School performs a wide variety of clerical work. The position requires extensive time communicating with parents/guardians by phone and/or e-mail. The employee performs an extended amount of typing, filing, and recording of information. The position requires use of independent judgment on well-defined rules and regulations. Non-routine phases of work are referred to an immediate supervisor for advice.

The employee works under the supervision of a school office manager and/or administrator.

Bend-La Pine Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

ESSENTIAL JOB FUNCTIONS:

• Provides staff with reports related to attendance including class rosters, health records, statistical reports, and incident reports.
• Maintains organized records, charts, and graphs.
• Maintains student files and attendance records and records. Records daily attendance of individual students and monitors period by period attendance.
• Makes contact with parents/guardians to verify absences and tardies.
• Monitors all attendance records and correspondence.
• Prepares state reports related to student attendance.
• Processes telephone and written messages. Takes and delivers messages to teachers for distribution.
• In absence of a school nurse, administers first aid to students, reports and dispenses student-controlled medications, and maintains protocols for life-threatening conditions. Supervises the health room by checking in and out students who are ill.
• Assists in school offices in matters of routine clerical work and office reception.
• Assigns and manages hallway lockers.
• Trains and supervises student assistants.
• Fulfills other related duties as assigned.
• Fulfills performance standards identified in the evaluation process as required by the position.
• Fulfills working conditions and physical effort listed below.

WORKING CONDITIONS:

Work is performed primarily in an office or administrative setting. The position involves prolonged sitting, frequent computer and keyboard use, occasional standing or walking, and lifting items such as files or office supplies consistent with assigned duties.

The employee may be exposed to moderate noise levels and frequent interruptions while interacting with staff, students, families, and community members. Work follows assigned business hours and may include occasional deadlines requiring flexibility.

The employee may have periodic interaction with students and may be required to provide supervision support during school operations or activities, working in environments…