Project Support Coordinator

About LTT Partners

LTT Partners is a PNW based technology contractor and full‑service technology partner. Since 2018, we have helped organizations across the United States design, implement, and support practical technology systems that help their teams operate better.

We work across commercial real estate, schools, municipalities, and growing businesses, delivering solutions across low voltage, connectivity, cameras, access control, networking, and cloud‑managed technology platforms. Our primary vendor partners include Verkada and Meter.

We are a growing company that runs lean, moves quickly, and takes our work seriously. The right person for this role will be organized, proactive, detail‑oriented, and comfortable helping multiple technical projects move forward at the same time.

LTT Partners is looking for an in‑office Project Coordinator to support our Technical Project Managers across active client projects. This role is based in our Bend, Oregon office and is not a remote or hybrid position. You will work closely with our Technical Project Managers to help track project timelines, budgets, deliverables, documentation, schedules, materials, permits, orders, travel logistics, client updates, action items, and closeout requirements.

The role is ideal for someone who is highly organized, strong in written communication, comfortable with spreadsheets and project tracking, and interested in supporting field‑based technology projects from kickoff through closeout.

You will not be expected to independently run every project on day one, but you will be expected to take ownership of the details that keep projects from slipping. Your job is to help the Technical Project Managers stay organized, informed, and ahead of issues before they become bigger problems.

• Support Technical Project Managers with project planning, scheduling, budget tracking, documentation, permitting, ordering, travel coordination, and closeout.
• Track project timelines, deliverables, dependencies, open items, deadlines, and next steps across multiple active projects.
• Maintain internal project trackers, spreadsheets, project calendars, file structures, and documentation systems.
• Help prepare project documentation, meeting agendas, meeting notes, status reports, client updates, and internal project summaries.
• Coordinate communication between Technical Project Managers, field technicians, subcontractors, vendors, clients, and internal team members.
• Follow up on action items to make sure tasks are completed on time and nothing falls through the cracks.
• Support bidding and estimating workflows by helping organize scopes, materials, assumptions, vendor quotes, client information, and project details.
• Assist with project ordering by helping track equipment, materials, purchase details, delivery timelines, vendor updates, and order status.
• Assist with permitting by helping gather required information, track permit status, coordinate with municipalities or permitting contacts, and keep Technical Project Managers informed of deadlines or issues.
• Coordinate project‑related travel, including booking flights, hotels, rental cars, and other logistics for Technical Project Managers, field technicians, and project teams.
• Assist with installation coordination, including scheduling, material readiness, site details, subcontractor coordination, field updates, travel logistics, and project documentation.
• Help identify project risks, missing information, schedule conflicts, budget concerns, documentation gaps, permit delays, order issues, travel conflicts, or client communication problems.
• Assist with change order tracking, support requests, warranty items, punch lists, as‑builts, closeout documentation, and final handoff materials.
• Organize and maintain accurate project files, including proposals, drawings, permits, orders, travel details, photos, device lists, meeting notes, vendor information, and client documentation.
• Support internal process improvement by helping maintain templates, checklists, trackers, and project tools.

• Technical Project Managers have accurate information when they need it.
• Projects stay…