8 Hour Office Manager II - Caldera High School - Regular

Bend-La Pine Schools Bend, Oregon 97703

Bend-La Pine Schools (BLS) is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. The goal of this search is to find the best candidate for the position, and it must be acknowledged that the best candidate may be an individual from a less-traditional background.

Interested individuals are encouraged to apply even if they don’t believe they meet every one of the listed qualifications. Interested individuals who are unsure whether they meet the qualifications of a position, or how this would be determined, should reach out to Human Resources to discuss those qualifications.

Under minimal supervision, the School Office Manager II assists the principal in the management of daily operations by providing administrative and organizational services. The majority of this employee's time is spent in contact with people which requires public and human relations skills, flexibility of nature and effective oral and written communication skills. The School Office Manager II must use current office equipment which includes computers, copy machines and automated telephone/intercom systems.

The School Office Manager II serves as the primary contact person for students, parents, district staff and community members. This position requires the use of independent judgment in the absence of the administrator to deal with a variety of unanticipated problems and concerns. The School Office Manager II works under the supervision of the site administrator. This job description may not include all assigned duties.

This job description may not include all assigned duties. This position is represented by the Oregon School Employees Association (OSEA).

Bend-La Pine Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

• Assures office management and support services are provided by scheduling and distributing the workload among all available office staff and by assisting the administrator in developing office procedures.
• Contributes to the positive atmosphere of the school by maintaining excellent rapport with students, parents, and staff.
• Coordinates and trains parent volunteers and substitutes.
• Trains and supervises student assistants.
• Maintains payroll/leave information as well as numerous other office records.
• Maintains office supplies.
• Assures personal, confidential administrative services to the principal and other administrative staff by composing, typing, and distributing correspondence, maintaining a calendar and schedule of events, processing staff evaluations, and maintaining files. Assists building administrators with reports, composing memoranda, and other materials from oral comments, straight copy, or rough draft. May include staff and family communications, knowledge of social media, maintaining school web site and general knowledge of school acronyms.
• Assures positive efficient services are provided to students, staff, and community by enrollment of new students, providing directions and building tours, dispensing of medication, providing first aid, coordinating building use by non-school groups, deescalating potentially volatile situations, and responding to requests for information.
• In the absence of a school nurse, supervises…