8 Hour Student Services Records Clerk - Student Services - Regular

Bend, Oregon 97703 Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Brief Description Bend-La Pine Schools Bend, Oregon 97703 Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don t believe you meet every one of our qualifications described.

If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

Position Title:

SPECIAL PROGRAMS RECORDS CLERK Department:
Special Programs

Reports To:

Executive Director of Special Programs, Director of Special Programs Job Definition With limited supervision by Special Programs staff, the Special Education Records Clerk performs a wide variety of clerical duties. The employee processes records, reviews information, and coordinates with outside agencies, parents, students and staff to assist in complying with federally mandated special education law.

Essential Job Functions

• Reviews student special education documentation for compliance with State and Federal guidelines and assists staff in the correction process
• Supports Learning Specialists, Speech Pathologists, and School Psychologists with questions regarding State and Federal guidelines
• Supports Learning Specialists, Speech Pathologists, and School Psychologists with documentation regarding evaluation planning
• Assures that confidential nature of student records is maintained
• Contributes to the overall positive atmosphere of the department by maintaining excellent rapport with parents and staff
• Assists with effective management of the workload of the special programs department, to include coordinating IEP meetings and documentation with parents, BLP staff, ESD staff and outside agencies as required
• Assists with retrieving signatures from parents and staff on required documentation through signature software
• Assists Special Programs staff by uploading additional documentation, to include Meeting Notes and Attendance, Evaluation Reports, signed paperwork, Early Childhood Special Education Documentation, and additional records as required
• Answers phones from BLP staff, parents, and outside agencies
• Distributes completed IEPs and supporting documentation to designated recipients (parents, outside agencies)
• Completes and distributes Requests for records for current and former BLP students
• Keeps current on all IDEA laws relating to IEP implementation and documentation, through BLP trainings
• Fulfills other related duties as assigned
• Fulfills performance standards identified in the evaluation process as required by the position
• Fulfills working conditions and physical effort listed below
• Additional
  
  Job Functions:
• Occasional travel between sites could be required

Working Conditions Work is performed primarily in an office or administrative setting. The position involves prolonged sitting, frequent computer and keyboard use, occasional standing or walking, and lifting items such as files or office supplies consistent with assigned duties.

The employee may be exposed to moderate noise levels and frequent interruptions while interacting with staff, students, families, and community members. Work follows assigned business hours and may include occasional deadlines requiring flexibility.

The employee may have periodic interaction with students and may be required to provide supervision support during school operations or activities, working in environments with moderate to high noise levels.

The role requires multitasking, organization, attention to detail, and effective verbal and written communication. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.

Knowledge KNOWLEDGE, SKILLS, AND ABILITIES:

• Modern office practices, procedures, and office equipment
• Google suite:
  Forms, Sheets, Docs
• Computer and technical skills
• Safety practices
• Knowledge of IDEA laws and updates

Skills And Abilities Possess the physical ability to regularly attend word…