Office Specialist , Part-time

Office Specialist 2, Part-time

Salary Range: $3,515 - $4,738

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

This is a part-time position scheduled to work 20 hours per week. Part-time employees are paid hourly; the monthly salary will be prorated (the salary range listed in the job announcement applies to full-time positions). Part-time employees are eligible for benefits and holiday pay on a prorated basis, according to their work schedule.

Opportunity awaits! Step into a role where your organization and care make a real difference. As an Office Specialist 2, you will support important work by guiding and connecting community members with essential services. If you value staying organized, supporting a team, and helping create well-being for everyone, this could be the role for you.

• Provide administrative support to agency staff and supervisors.
• Answer calls, address inquiries, coordinate schedules, and direct individuals to services and resources.
• Ensure compliance with laws, rules, and policies regarding payments, documents, and information.
• Handle administrative tasks including data entry, case management tasks, and record-keeping.
• Manage incoming and outgoing mail and packages.
• Distribute negotiable items, maintaining and auditing records to prevent discrepancies.

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• An associate degree in any field.
• An equivalent combination of education and experience.

• Experience using multiple computer screens to run multiple computer programs simultaneously.
• Experience using attention to detail to complete tasks accurately.
• Experience providing customer service that goes beyond customer expectations.
• Experience adapting with ease to evolving circumstances, deadlines, and priorities.
• Experience using computer systems or databases, including Microsoft Office programs, to file, organize, and retrieve data.
• Experience building trusting relationships with internal and external partners and customers.

Duties for this role will be performed in the local office. The work schedule is Monday to Friday, 1 pm to 5 pm PT. You may interact with individuals experiencing trauma or emotional distress, and there may be times when individuals have difficulty managing their emotional responses. You may encounter situations requiring quick decision‑making to ensure your safety or the safety of others.

Substantial time will be spent in a stationary position while operating a computer.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.

ODHS will use E-Verify to confirm that you are authorized to work in the United States. Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed…