Administrative Analyst - Facilities

ABOUT THE DEPARTMENT:

The Facilities Department provides facility management, building and grounds maintenance, and custodial services for county-owned facilities and grounds. In support of County departments and offices that provide direct services to the community, Facilities Department teams work from a central warehouse in Bend managing and maintaining facilities across Deschutes County at sites in La Pine, Sisters, Redmond, and Bend.

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you'll consider joining our talented team.

The Administrative Analyst will provide support to the Facilities management team for specific program administration, coordination, and some data management/analytics. Incumbent will administer the county's access control application, user permissions, and related system records in accordance with Facilities policies, approvals and security standards. They will administer the County's key access and asset control applications and records, including user/access configuration, audit support, reporting and data integrity;

coordinating with Facilities staff responsible for physical key/asset custody and issuance. The Administrative Analyst will apply established County and Facilities procedures related to access control administration to support compliance with established security protocols. This position develops and maintains operational trackers, logs, and basic dashboards using Microsoft 365 tools (e.g., Excel, SharePoint/Teams filed structures) and Smart Sheets as assigned.

• Support staff with problem resolution, research and data compilation and report preparation.
• Monitor, reviews and analyzes procedures, plans, processes, guidelines, and instructions to ensure compliance with polices.
• Participates in a variety of special administrative and operational projects and programs, including researching new programs and services, conducting analysis, assisting in development of procedures and implementing programs, and monitoring activities.
• Performs other duties as business needs necessitate.

Knowledge of or experience with:

• Principles and practices of records management, and project management.
• Customer service techniques for dealing with clients, in person and over the phone.
• Business and personal computer, and specialized software applications.

Skill in:

• Organizing and managing administrative and technical services with minimum supervision.
• Working independently, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities.
• Reviewing, correcting, researching, and maintaining complex public records.
• Reviewing, documents for accuracy, completeness, and compliance with requirements.
• Establishing and maintaining cooperative working relationships with co-workers.

* This posting is not meant to be an all-inclusive list of duties and responsibilities but rather constitutes a general definition of the position's scope and function.

Notification to all candidates will be sent via email and/or text
only. Please opt in for text messaging or check your email and your  account for application…