Administrative Coordinator

Position Summary

Pride Staff is seeking a highly detail-oriented and proactive Administrative & Order Processing Coordinator for a growing business in Bend.

Core focus on accurate data entry, ERP administration, and customer order processing. Prepare, pack, and ship customer sample requests directly from the office. Maintain office organization, file electronic records, and handle routine phone coverage. Support invoicing, trade show administration, and light shipment coordination as training progresses.

• Accurately enter, review, and maintain customer, lead, and order information using SAP and internal systems.
• Process customer orders, verify details, and prepare shipping documents, proforma invoices, and customer invoices.
• Receive, pack, and ship sample requests from the office while coordinating shipping records and documentation.
• Support general office administration, including phone coverage, document management, calendar tracking, and ordering supplies
• Track trade show administrative deadlines and enter new trade show or website leads into the system.
• Coordinate light logistics, tracking shipments, and communicating basic updates with carriers and warehouses.
• Review data and documentation for accuracy, correcting discrepancies or escalating complex issues to Operations.

• 3+ years of experience in administrative support, order processing, office operations, or data entry.
• Strong proficiency in Microsoft Word, Excel, and Adobe Acrobat (PDFs).
• Experience with SAP Business One or a similar ERP system is strongly preferred.
• Exceptional attention to detail, strong communication skills, and excellent follow-through.
• Ability to work independently in a fast-paced environment with shifting priorities.
• Ability to lift up to 60 lbs to assist with sample packaging and shipping.

• Business-to-Business (B2B)
• ERP & MRP Systems
• CRM
• SAP

• SAP
• Excel