Temp. Document Management Specialist

Document Scanning & File Management Specialist (Temporary)

Company: Deschutes County
Location: Bend, OR
Position Type: Temporary (2-3 Month Project)
Pay Rate: $28.00/hour
Schedule: Monday-Friday, 8:00 AM to 5:00 PM (1-hour lunch)
Work Environment: 100% On-Site

Deschutes County is seeking two temporary employees to assist with a personnel records digitization project. This project involves converting paper personnel files into electronic records while maintaining organization, accuracy, and confidentiality. One associate will focus on scanning documents and preparing completed files for storage, while the other will focus on electronic file creation, organization, and document management. Qualified associates may have the opportunity to assist with both functions throughout the project.

• Scan and digitize personnel files while ensuring document quality and accuracy.
• Create, organize, and maintain electronic folders, records, and file naming conventions.
• Sort, upload, and securely manage confidential documents within the electronic filing system.

• Good attention to detail
• Strong computer skills
• Working knowledge of Adobe Acrobat Pro
• Ability to create files and folders
• Ability to sort and place documents in the correct folder locations
• Ability to accurately rename electronic documents
• Ability to maintain organization and accuracy while handling personnel files
• Ability to follow established procedures and maintain confidentiality of records

• Experience working with electronic files and folders
• Experience sorting and organizing documents
• Experience accurately renaming and managing electronic records
• Experience using computer-based filing systems
• Working knowledge of Adobe Acrobat Pro
• Experience handling and organizing confidential documents preferred

• High school diploma or equivalent preferred
• Ability to perform the duties of the position, including document scanning, file organization, and electronic records management

• Detail-oriented
• Organized
• Accurate
• Dependable
• Able to maintain confidentiality
• Able to follow established procedures
• Able to work independently
• Able to manage and organize large volumes of documents efficiently

• Accurately convert paper personnel records into organized electronic files
• Maintain consistent file naming, folder structure, and document organization standards
• Ensure all documents are scanned, indexed, and stored correctly while maintaining strict confidentiality
• Complete assigned records within project timelines while maintaining a high level of accuracy and attention to detail

• Ability to sit, stand, and move throughout the workday
• Frequent use of a computer and scanning equipment
• Ability to read, review, and organize printed and electronic documents
• Ability to lift, carry, and move file boxes weighing up to 25 pounds
• Ability to bend, reach, stoop, and file documents as needed
• Ability to perform repetitive tasks while maintaining accuracy and attention to detail

• Computer workstation
• Document scanners
• Adobe Acrobat Pro
• Electronic file storage systems
• Filing cabinets and storage boxes

Candidates selected for consideration will participate in a brief video interview with the County prior to placement.