Receptionist, Administrative​/Clerical

Seeking part time legal receptionist to support established law firm specializing in estate planning, estate administration and family law services. We provide legal advice to clients throughout Central Oregon. Our “legacy” law firm has established ties to Central Oregon’s legal industry and surrounding community, a book of business with desirable clients and a fast paced work environment.

• Be punctual in the morning to open the office.
• Receive and route incoming calls on to appropriate attorneys and staff.
• Greet clients and announce their arrival to the appropriate attorney or staff member.
• Send messages and view calendars using Outlook.
• Receive incoming faxes. Notify attorneys/staff and route as appropriate.
• Route incoming mail.
• Maintain the calendar for conference room scheduling using Outlook.
• Maintain the kitchen supplies and daily coffee supply. Provide refreshment to clients and group meetings. Keep the kitchen, lobby and conference room tidy.
• Screen potential clients; perform conflict checks and intake interviews.
• Data entry of client intake forms and other information into the firm’s practice management software.
• Scanning and archiving of files.
• Assisting staff with miscellaneous data entry and word processing tasks.