Transcript​/Degree Evaluator

Starting Wage/Salary $24.23-$24.71/hr plus exceptional benefits. Wage placement is dependent on qualification and pay equity.

The Transcript/Degree Evaluator is responsible for the entire degree granting and transcript evaluation process, which includes evaluating transfer students’ records toward COCC degrees and certificates; maintaining all degree and certificate files; monitoring and evaluating degree requirements in Grad Tracks (Degree Works), COCC’s degree audit system; evaluating, entering and maintaining transfer course articulation tables in Banner, COCC’s Student Information System.

• Serve as one of two primary staff to intake and evaluate student transfer transcripts (approximately 1,700 annually). Using analytical and organizational skills, transcript evaluation theories and best practices, articulate all transfer coursework and award credit according to COCC equivalencies and certificate/degree requirements. Research transferability of coursework using the College Source Online program, ACE Credit Guide; comparing transfer institution course description to COCC course description, and/or consulting with COCC faculty.
• Prepare incoming transcripts for articulation by assigning terms of attendance and evaluating transcripts to determine if placement requirements have been met by transfer coursework.
• Review and apply all Credit for Prior Learning ( CPL ) including but not limited to:
  Credit for Prior Certification, military transcripts, Advance Placement (AP), College Level Examination Program ( CLEP ), and International Baccalaureate (IB). Post CPC charges to student accounts.
• Develop and oversee standards, procedures and documentation of transcript and degree evaluation processes. Maintain transfer institution information and course equivalency database by reviewing annual curricular changes from all Oregon public institutions, as well as other COCC partners.
• Using strict attention to detail and catalog knowledge, review the annual coding (Scribe) of COCC certificates and degrees in Grad Tracks, COCC’s degree audit system. Ensure the maintenance and adjustments in Scribe match all requirements listed in the college catalog and transfer coursework adjustments, by working collaboratively with the Enrollment Technical Specialist team.
• Provide assistance to students, Advisors, Financial Aid, and any other applicable department by answering questions and explaining procedures, certificate and degree policies, requirements, and course applicability so that students and advisors can develop accurate long-range academic plans.
• Maintain student transcript records and documents held within the student’s electronic file. Ensure that only pertinent documents are included. Follow the State of Oregon archiving laws, regarding retention of transcripts, degree evaluations, and related materials. Organize incoming, current and purged student transcripts.

• Oversee and facilitate the certificate and degree awarding process. Use Argos reporting software to capture student registration data from the Degree Works database and perform a detailed analysis to identify students who have completed 100% of the requirements in their declared program of study, as well as students at other established benchmarks. Develop and send customized communications to advisors and students leveraging Banner SIS and Argos functionality.
  
  Articulate and apply COCC policies to automatic degree awarding procedures and coordinate processes and communications with other COCC departments including EAM , Advising, and Financial Aid.
• Provide assistance to students and faculty advisors by interpreting certificate and degree audits, explaining degree policies and requirements and offering options.
• Print all diplomas and proof for accuracy; ensure that diplomas are mailed to students within a timely manner.
• Coordinate list of graduates for commencement program and lists of students participating in the commencement ceremony; coordinate all mailings and informational pieces to students regarding graduation; and…