Project Manager, Operations Manager, Program ​/ Project Manager

The Project Manager will lead and deliver technical projects within life science, including pharmaceutical, biotech, and laboratory environments. This role involves managing capex from concept and design through procurement, construction, commissioning, and turnover; as well as projects that are smaller in value on behalf of our clients. The Project Manager will coordinate cross-functional teams, ensuring alignment with GMP, FDA, and client-specific requirements.

Responsibilities include providing both technical and management insight, including managing project scope, schedule, budget, and risk, while maintaining strict compliance with safety and quality standards. as well as technical advisory and insight on project execution and delivery. The ideal candidate will possess strong communication and problem-solving skills, with the ability to interface with clients, contractors, and all stakeholders. Additionally, the individual would have large and complicated projects that also required the candidate to provide technical and engineering input.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Project Planning and Definition

• Develop and maintain the Project Execution Plan (PEP) or equivalent, defining scope, objectives, assumptions, constraints, and execution strategy
• Establish and manage the project scope baseline, including coordination of scope definition and scope change control
• Further define project deliverables, milestones, and success criteria in alignment with business and technical stakeholders
• Support development of project cost estimates and budgets
• Track and forecast project costs against approved funding, including commitments, actuals, and monthly spend forecasts
• Support change management, including cost impact evaluation and approval workflows

Schedule & Resources

• Develop an integrated project schedule that aligns with milestones, project scope, shutdown windows, manufacturing suite availability, and other critical interfaces. The timeline should include system handover and project closure.
• Create a baseline schedule and drive team to completion against plan
• Integrate contractor and vendor schedules into the overall project schedule, ensuring consistency, alignment, and visibility of critical path impacts
• Update the project schedule on a regular basis to reflect actual progress, remaining durations, and forecast completion dates
• Develop recovery or mitigation plans where schedule deviations or risks are identified
• Develop resources plans identifying internal and external support needs that align with the project schedule.
• Identify, document, and manage project risks and issues throughout the project lifecycle
• Facilitate risk reviews and ensure appropriate mitigation strategies are defined and tracked
• Escalate critical risks and issues in a timely manner
• Maintain risk, issue logs, and integrate risk impacts into schedule and cost forecasts

Stakeholder & Communication Management

• Coordinate with key stakeholders through reporting cadence
• Lead all project meetings (e.g., progress reviews, design, and construction coordination meetings, steering or governance forums)
• Prepare and distribute project status reports
• Act as the primary point of coordination between vendors, contractors, and internal functions
• Support procurement activities, including development of scopes of work, RFPs, bid evaluations, and vendor selection
• Coordinate contractor and vendor activities and long lead items to ensure alignment with project objectives, schedule, and site constraints.
• Manage interfaces between multiple vendors and stakeholders
• Monitor vendor performance and support resolution of issues
• General construction administration, including facilitating weekly OACs and other coordination meetings, ASI, RFI, and submittal management, as applicable
• Review and respond to documents, such as RFIs, shop drawings, and Submittals as they pertain to Owner involvement.
• Lead punchlist process, assist with issue resolution, backpunch, and final acceptance walks.

Change Management & Governance

• Manage project changes through formal change control processes
• Prepare inputs for reviews, approvals, and decision‑making
• Ensure alignment with approved scope, budget, and schedule baselines

Quality, Compliance & Documentation

• Ensure project activities are executed in compliance with applicable standards, procedures, and quality requirements for GMP facilities

Preferred Qualifications:

• 7+ years of experience in project or program management within the biotech, pharmaceutical, or life sciences industries.
• Strong background in engineering, utilities, and capital project execution in a GMP-regulated environment.
• Demonstrated ability to lead complex, multi-disciplinary projects with multiple stakeholders and tight deadlines.
• Excellent communication, organizational, and leadership skills; able to bridge field execution with strategic program oversight.
• Experience coordinating facility upgrades, system maintenance, and infrastructure improvements within a manufacturing environment.

SUPERVISORY…