Senior Accounting Specialist

Position Summary

The Senior Accounting Specialist plays a critical role within the accounting operations team, overseeing complex financial processes with a focus on accuracy, compliance, and continuous improvement. This position is primarily responsible for managing high-volume and complex accounts payable operations, conducting general ledger reconciliations, overseeing corporate expense report compliance, and ensuring the integrity of financial data across multiple business units. As a subject matter expert in accounting systems and processes, the Senior Accounting Specialist partners closely with leadership, cross‑functional teams, and external stakeholders.

The role requires deep knowledge of ERP systems, financial reporting tools, and internal control procedures. Operating with minimal supervision, this individual also mentors junior team members, drives process improvements, supports internal and external audits, and contributes to enterprise‑wide initiatives, including system upgrades and policy enhancements. This role requires a strategic mindset, strong analytical acumen, and the ability to communicate complex financial information clearly across technical and non‑technical teams.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities.

• 30% – Subject Matter Expert & Point of Contact:

  Oversee full-cycle accounts payable processes, including invoice verification, coding, approvals, and payment execution in alignment with company policy and internal controls. Review and reconcile high-volume transactions to ensure accuracy and resolve discrepancies related to pricing, PO matching, and goods receipt. Serve as a primary liaison between the AP team, vendors, procurement, and internal business units to resolve complex payment and vendor issues.
  
  Prepare and review month‑end accruals, GL account reconciliations, and related journal entries.

• 25% – Accounts Payable & Financial Processing:

  Independently manage the end‑to‑end accounts payable processing cycle, including verification, approval, distribution, and secure record retention in compliance with internal policies and external audit requirements. Act as the subject matter expert on check disbursement procedures, ensuring accuracy, timeliness, and fraud prevention controls are consistently maintained. Identify and implement process improvements to optimize efficiency and mitigate risk.

• 20% – General Ledger, Journal Entries & Account Reconciliation:

  Prepare and post accurate and timely journal entries as part of the monthly financial close process, ensuring compliance with GAAP and internal control standards. Perform in‑depth general ledger account reconciliations and variance analyses across multiple cost centers and accounts. Identify, investigate, and resolve discrepancies proactively, collaborating with cross‑functional teams to ensure financial data integrity. Maintain detailed documentation to support audit readiness and facilitate continuous improvement in reconciliation procedures.
  
  Utilize accounting software and ERP systems (e.g., Oracle, SAP, Net Suite) to manage and validate transactional accuracy across financial reporting periods.

• 15% – Mentoring, Training & Team Development:

  Deliver onboarding training and continuous support to new team members on department policies, procedures, and accounting systems. Develop and maintain comprehensive training materials, process documentation, and standard operating procedures (SOPs) to ensure consistency and compliance with internal controls and regulatory requirements. Act as a go‑to resource for real‑time guidance, coaching, and troubleshooting across core accounting functions. Collaborate with leadership to identify knowledge gaps and recommend process improvements and cross‑training opportunities to enhance team effectiveness and operational efficiency.

• 5% – Systems Testing & Continuous Improvement:

  Serve as an end‑user subject matter expert (SME) in the testing and validation of company‑wide system upgrades and software implementations. Actively participate in user…