FTE Payroll Process Coordinator - Regular

Location Education Center, 520 NW Wall St, Bend, OR, 97703, United States

Base Pay $94,082.00 - $ / Year

Job Category Business Office, Confidential

Employee Type FT

Contact information

• Name Kate Pardo
• Email hr-recruitment.or.us

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described.

If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

The Payroll Process Coordinator serves as the lead technical expert for payroll operations, ensuring compliance, accuracy, and efficiency in both payroll processing and the underlying data in the payroll system. Under minimal supervision, this role leads, instructs and reviews the work of the Payroll Specialists to ensure that payroll processes are efficient, and that payroll checks, fringe benefits and other payments are disbursed accurately and timely.

This position does not directly manage people, but serves as the primary resource for Payroll Specialists by providing subject matter expertise, training, guidance and tier 1 decision making to resolve complex payroll issues or move department work forward. These tasks are performed with considerable reliance upon the use of independent judgment. Decisions are generally based on readily available materials, experience, and foundational knowledge of payroll rules, laws, regulations and best practices.

The Payroll Process Coordinator will also perform highly complex accounting work in support of Payroll operations. These tasks will include activities such as reconciling payroll liability accounts, creating journal entries, calculating data, verifying accuracy, performing audits and reviewing source documents.

The Payroll Process Coordinator also serves as a liaison for the payroll team, proactively collaborating with staff throughout the district as a department representative. Strong interpersonal skills will be required to improve the flow of information to the Payroll department and to resolve compliance or customer service issues originating outside of the department.

• Oversees payroll processing accuracy and compliance with federal and state laws and regulations as well as district policies and procedures, ensuring all payroll operations align with legal and organizational standards.
• Serves as the primary technical resource for payroll operations, providing guidance and process oversight to Payroll Specialists to enhance accuracy, efficiency, and compliance.
• Interprets and applies payroll tax laws, benefit deductions, and contract agreements to ensure compliance.
• Responsible for timely reconciliation of all payroll liability accounts to ensure general ledger accuracy and that necessary adjustments are posted timely in the payroll and accounting systems.
• Reviews, updates, and maintains all payroll policies, procedures, and documentation to ensure clarity and accuracy.
• Conducts payroll audits and troubleshooting to maintain data integrity.
• Assists in the development and implementation of payroll system best practices and user training.
• Conducts training sessions for payroll processes and system usage.
• Reviews payroll data for accuracy, identifying errors and ensuring proper resolution.
• Prepares and reviews payroll reports for audits, budgeting, and financial planning.
• Ensures timely and accurate reporting of taxes, voluntary deductions, and fringe benefits.
• Evaluates payroll processes to identify inefficiencies, analyzes root causes, and recommends strategic improvements to enhance accuracy, efficiency, and compliance.
• Collaborates with HR, finance, and other departments to align payroll processes with district operations and initiatives.
• Performs related duties as assigned.

The Payroll Process Coordinator primarily works in an office setting, requiring extended periods of sitting, computer use, and detailed focus on tasks. Frequent interaction with administrators, teachers, classified employees, and other stakeholders necessitates strong human relations and communication skills to…