Payroll Administrator

The City of Bend is accepting applications for one (1) regular, full-time Payroll Administrator in the Payroll Division of the Finance Department. This is a salaried, exempt (overtime in‑eligible) non‑represented position. The City may use this job posting to create an eligibility list for future hiring purposes. As a key member of the City’s payroll team, the Payroll Administrator plays a central role in delivering accurate, timely, and compliant payroll services for the entire organization.

This position is ideal for someone who thrives in a detail‑driven environment and takes pride in ensuring that every employee is paid correctly and on schedule. With a blend of technical expertise and service‑oriented problem‑solving, the Payroll Administrator helps keep one of the City’s most essential functions running smoothly. Working closely with the Payroll Supervisor and HR Information Systems team, this role serves as the subject‑matter expert for assigned payroll services and processes.

The Payroll Administrator partners with departments across the City, providing guidance, resolving payroll issues, implementing collective bargaining agreements, and supporting the rollout of new or enhanced processes. Classification Framework:
Payroll Administrator

The following duties are a sample of major duties performed in this role and not intended to be an exhaustive list.

• Oversees daily payroll operations and serves as the subject‑matter expert for assigned payroll functions.
• Provides training, guidance, and support to payroll staff to ensure consistent, accurate service delivery.
• Plans and manages payroll processes to meet service goals and drive continuous improvement.
• Ensures all payroll activities comply with laws, City policies, labor agreements, and regulatory requirements.
• Investigates and resolves payroll errors, service issues, and employee concerns through research and collaboration.
• Reviews payroll and time‑keeping data to identify trends, discrepancies, and opportunities for improvement.
• Develops reports and dashboards that support leadership decision making.
• Proactively collaborates with departments and Finance leadership to develop and implement efficient, compliant payroll workflows and procedures.
• Evaluates and enhances payroll and time‑keeping systems, including automation, integrations, and configuration updates.
• Coordinates payroll projects and manages vendor relationships while supporting day‑to‑day payroll operations.
• Functions as lead for all payroll processes in the absence of Payroll Supervisor.

We are looking for someone with a strong attention to detail and an analytical and process‑improvement mindset. This person is tech‑savvy, able to operate within multiple systems, and excels at forward‑thinking, relationship building, and communicating to a variety of audiences. The ideal candidate has a solid grasp of core payroll processing practices, state and federal payroll tax rules, wage laws, and FLSA overtime requirements.

They have a strong payroll and HRIS systems background and are familiar with government payroll practices including collective bargaining agreements, project management/coordination, payroll auditing practices for accuracy, data analysis and reporting. Candidates who meet the listed minimum qualifications, including an equivalent combination of education and experience will be considered for an interview. Please ensure your application includes information about your education, relevant paid and unpaid work experience, and applicable licenses and certifications.

Avoid referencing your resume in the job duties section of the application.

• Education:
  
  Associate’s Degree; AND
• Experience:
  
  At least 2 years’ experience providing payroll processing and support; OR
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Desired (but not required) Attributes:

• Professional Payroll certification preferred
• Experience implementing union contracts preferred

Final date to receive applications:
Applications received by Monday, June 22, 2026, at 12:00 PM Pacific Time will be…