FTE HR Leaves & Process Coordinator - Regular

Brief Description

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations. Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description.

Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don’t believe you meet every one of our qualifications described.

HR Leaves & Benefits Process Coordinator

Human Resources

Director of Human Resources – Workforce Relations

The HR Leaves & Benefits Process Coordinator serves as the district’s lead technical expert for leave and benefits operations, ensuring compliance, accuracy, and operational efficiency in both processing and the underlying data in the leave and benefits system. Under minimal supervision, this role leads, instructs and reviews the work of HR staff to ensure that leave and benefit processes are efficient and administered in accordance with district procedures, collective bargaining agreements, and applicable federal and state laws and regulations.

This position does not directly manage people but serves as the primary resource for HR staff by providing subject matter expertise, training, guidance, interpreting complex leave and benefits requirements, and making day-to-day operational decisions to move department work forward.

• Oversee leave and benefit processing accuracy and compliance with federal and state laws, district policies, and employee contracts.
• Serve as the primary technical resource, providing guidance and oversight to HR staff supporting leaves and benefits.
• Interpret and apply leave and benefit laws and contract agreements to ensure compliance.
• Coordinate and support employee benefits administration, including OEBB enrollment, eligibility determinations, qualifying life events, open enrollment, benefits communications, vendor coordination, and insurance committee support.
• Review, update, and maintain all leave and benefit procedures and documentation.
• Conduct audits and troubleshooting to maintain data integrity.
• Assist in the development and implementation of leave and benefit system best practices and user training.
• Conduct training sessions for processes and system usage.
• Review data for accuracy, identifying errors and ensuring proper resolution.
• Prepare and review benefit and leave reports for staffing, audits, budgeting, and financial planning.
• Evaluate leave and benefit processes to identify inefficiencies, analyze root causes, and recommend strategic improvements.
• Collaborate with HR teams, finance, risk, and other departments to align processes with district operations and initiatives.
• Provide return-to-work consultation for HR staff supporting leaves.
• Perform related duties as assigned.

• Extensive understanding of leave and benefit processes, laws, and principles.
• Strong grasp of labor contracts, employee classifications, and benefits administration.
• Compliance with federal and state regulations, including FMLA, OFLA, and PLO.
• Proficiency in Excel and HRIS/payroll systems.
• Strong analytical and problem-solving skills to manage complex leave and benefit scenarios.
• Ability to train and support HR staff in understanding leave/benefit processes.
• Exceptional communication skills to explain benefit/leave concepts to employees and stakeholders.
• Ability to manage multiple priorities, work under pressure, and meet deadlines.
• High attention to detail and accuracy in handling confidential information.

• Minimum of five (5) years of progressively responsible experience in benefits/leaves.

• Bachelor’s degree in Human…