Oxford Collection - Human Resources Administrator

Job Summary

The Human Resources Administrator performs administrative tasks to support the achievement of an effective and efficient Human Resource department.

• This position has no direct supervisory responsibilities.

• Organize and maintain personnel records, enter new data, and update employee records in internal HR databases.
• Review, revise, and update company policies.
• Prepare various HR documents, including new hire paperwork, compensation and role changes, separation documentation, and more.
• Assist HR staff with activities, such as recruiting, onboarding, leaves of absence and accommodations, separations, investigations, and more.
• Maintain documentation and reports on HR metrics for the HR team to review.
• Arrange travel accommodations for the HR team and traveling candidates.
• Help the payroll department by providing up-to-date information on all employees, including time off, leaves of absence, work schedules, and more.
• Maintain accurate and up-to-date files, records, and documentation.
• Provide support to applicants or employees regarding basic policy and benefits questions; refer more complex questions to appropriate senior‑level HR staff.
• Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
• Provide clerical support to the HR department.
• Act as a liaison between HR and external providers and vendors, including health, disability, and retirement plan providers.
• Conduct or assist with new hire orientation.
• Assist with planning and execution of special events such as benefits enrollment, organization‑wide meetings, employee recognition events, holiday parties, and more.
• Update documents to maintain compliance and applicability.
• Maintain a basic knowledge of trends, best practices, regulatory changes, talent management, and employment law.
• Perform other HR or administrative duties as needed.

• At least two years of experience in an administrative or customer service role, preference given to HR‑specific experience.
• Associate’s degree in a related field preferred.
• Working knowledge or ability to learn multiple HR disciplines, including compensation, benefits, payroll, leave of absence and accommodations, and employment laws.
• Bilingual in Spanish preferred.

• Maintain the integrity and confidentiality of all HR information, files, and records.
• Excellent verbal and written communication skills; interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Analytical and problem‑solving skills.
• Ability to adapt to the needs of the organization and the employees.
• Ability to prioritize tasks and delegate when appropriate.
• Knowledge of employment‑related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or ability to quickly learn the organization’s HRIS and other systems.
• Maintain professionalism and collaborate amongst teams and departments to achieve company success.

• Proof of eligibility to work in the United States.
• Reliable transportation to and from work.
• Regular and reliable attendance.

• Competitive pay and performance‑based incentives.
• Medical, dental, and vision coverage.
• 401(k) with profit sharing.
• Generous paid time‑off to recharge.
• Exclusive discounts at our properties.
• Ongoing training, leadership development, and career growth opportunities.

Oxford Collection of hotels is proud to be an Equal Employment Opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all candidates and employees. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.

All offers are contingent on pre‑employment screening.