Facilities Coordinator

This position is responsible for the coordination, maintenance, proactive and reactive, security and janitorial services of multiple facilities. The Facilities Coordinator performs routine inspections, maintenance, and repairs of the building system. They provide oversight of contractors per the direction of, or in the absence of the Facilities Manager.

Under limited supervision, performs a variety of semi-skilled work in the maintenance of Mosaic properties; and performs related duties as assigned.

The Facilities Coordinator is responsible for coordination and repairs and maintenance of all Mosaic facilities acting as the contact for emergency situations that affect Mosaic’s ability to open for business. Additionally, the Facilities Coordinator will assess and consider daily
1) the safety of our employees,
2) the security of our assets and
3) the service to our patients.

• Coordinates facilities tickets for completion
• Works with vendors as needed to ensure repair work completion
• Works with janitorial vendors on coordinate their daily/weekly service at all facilities
• Works with HVAC vendors to coordinate their maintenance and repair work
• Coordinates procurement of items needed for facilities repairs and projects
• Works with Mosaic’s security vendor on daily issues and coordination

• Troubleshoots minor maintenance problems involving electrical, structural, plumbing, and equipment repair or replacement. Uses hand tools and power tools in making minor maintenance repairs and maintaining grounds and walks.
• Performs preventive building maintenance duties, caulks windows and doors, repairs and replaces broken windows, hang pictures, shelving and whiteboards.
• Performs routine plumbing repairs such as unstopping toilets, sinks or urinals, fixing water leaks, leaking faucets, and water fountains.
• Performs routine electrical repairs such as changing light bulbs or fluorescent lamps and assists in repairing ballast and light fixtures as allowed by electrical code.
• Purchases supplies, equipment, and materials necessary to complete projects.
• Dismantle/install and moves furniture, hang pictures and bulletin boards, moves. Assists with departmental and employee moves.
• Repairs and replaces door knobs or locks, repairs door closures, patches holes in walls, general painting and repair work.
• Provides assistance to officials, staff, visitors, and other employees as necessary.
• Participates in building coverage by working evenings and weekend rotation as required for maintenance that cannot be performed during regular business hours.
• Transports goods or equipment as assigned.
• Performs other maintenance duties as assigned by the Facilities Manager.
• Notifies management concerning the need for major repairs or additions to lighting, heating, and ventilating equipment.

• Solicits bids and quotes from vendors. May work with 3rd party vendors in completing tasks if directed.
• Medical van service with contracted work as needed.
• Oversees all outside contracts for building and grounds maintenance. Standards:
• Researches and compares vendors and makes selection recommendations to Facility Manager.

Work Experience: Background in building maintenance, janitorial, security and grounds keeping.

Education, certification and licensure: Associated Degree preferred. Travel as needed. Valid Oregon driver’s license, use of personal vehicle, and proof of automobile insurance.

Skills & Knowledge:

• Knowledge of standard construction methods, terminology, materials, equipment and practices.
• Strong organizational skills and oral/written communication.
• Ability to prioritize workload, work under pressure, meet requirements and deadlines.
• Ability to work with minimal supervision.
• Ability to work effectively with all staff, vendors and other organizations contacted in the course of work.
• Skill in operation of small motorized equipment and general hand tools; i.e., saws, drills
• Skill in computer operation using spreadsheets, databases and word processing software.

• Assists with maintaining building security and immediately responds to building emergencies when breeches have happened to secure the building…