Controller, Management, Financial Manager

JOB INFORMATION

Job Title:

Controller

Department:

10 - ADMIN

Job Type:

Exempt

Reports to Position:

General Manager

Location:

61045 Country Club Drive, Bend, OR

BEND GOLF CLUB OVERVIEW

Bend Golf Club (BGC) is a private, member-owned Club located in Bend, Oregon, one of America's most beautiful and dynamic cities. The club is minutes away from the city center and the area's plentiful recreational opportunities, including the Deschutes River, the Cascade Lakes Recreation Area, the Deschutes National Forest, and the Mt. Bachelor ski and snowboard resort.

BGC opened in 1925 and is the oldest golf course and private club in Central Oregon. The original nine-hole course was designed by renowned architect Chandler Egan. The second nine holes were added in the mid-1970s. The course is highly walkable, with tees varying in length from 5,500 yards to 7,100 yards. A century after it was first conceived, today's course still features towering old-growth Ponderosa pines, sweeping vistas of the Cascades, volcanic basalt outcroppings, and a classic golf setting that has hosted the Oregon Open, Northwest Open, Oregon Amateur, PNGA Mid-Amateur, and other important competitions.

The land for the club was originally donated by the Brooks-Scanlon lumber company as a recreational benefit for its employees. BGC still retains the same unpretentious vibe and culture, while adding modern amenities such as workout facilities, indoor tennis / pickleball courts, and an indoor pool. Members also gather at the beautiful dining and meeting facilities of the club, which are available to the public for private events.

The club is debt free and cash-flow positive, with more than 350 active golf memberships and approximately 200 athletic, tennis, and social members.

Our Controller is retiring this summer, and we are looking for the right candidate for a smooth and flexible transition. This is an excellent opportunity to join a welcoming member community and team of long-tenured staff at one of Bend's oldest and longest standing organizations. We are hopeful the right candidate will be able to start in May, and have 1-2 months to work with the retiring Controller before transitioning.

JOB SUMMARY

Direct the financial, human resources and technology operations of the Club. Supervise all functions of these departments and directly assist the General Manager on all strategic matters relating to budget management, cost-benefit analysis, forecasting needs, internal control, membership sales and human resources. Develop policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records; develop, establish and administer procedures and systems pertaining to financial matters.

Prepare financial statements, forecasts and analyses for all administrative and managerial functions. Maintain all accounting records; develop, analyze and interpret statistical and accounting information. Evaluate operating results for costs, revenues, budgets, policies of operation, trends and increased profit possibilities. Serve as liaison to the finance committee. Supervise the staffing, scheduling, training and professional development of department members.

ESSENTIAL JOB FUNCTIONS / DUTIES

• Formulates, receives and recommends policy proposals relating to accounting and auditing, the budget, revenue and cost control procedures, preparation and payment of payrolls, tax matters, compilation of statistics and office methods and procedures.
• Directs or prepares the monthly trial balance and resulting financial statements for the Club, including the income statement, balance sheet and statement of cash flows, along with required supporting schedules and other data necessary for financial reports and records.
• Manages and conducts internal auditing programs to help assure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.
• Prepares operating budgets and financial forecasts in coordination with the various committees, departments and general manager; analyzes financial information, monitors budgeted versus actual expenditures and advises management about variances and their potential causes; recommends corrective actions to help assure that budget goals are met.
• Works with the Club's external auditors to assure that procedures are consistent with Club's policies.
• Directs, may participate in and verifies the taking of inventories for beverages, food, supplies, equipment, furnishings and other Club assets.
• Verifies that all insurance records for Club property are properly maintained.
• Coordinates and assists General Manager on annual property insurance renewal
• Informs and advises other department heads about the financial aspects of their responsibilities.
• Prepares or supervises preparation of applicable federal, state and local tax returns.
• Selects, trains, supervises, schedules and evaluates accounting staff.
• Attends monthly board, finance committee and other meetings as required.
• Negotiates and…