Program Manager Boys Ranch

Position:
Program Manager

Department: J Bar J Boys Ranch

Reports to:

Chief Administrative Officer and Chief Executive Officer

Primary oversight responsibility for management and day-to-day operations of J Bar J Boys Ranch. Program Manager is responsible for promoting excellence in client relations and customer service, as well as engaging, motivating and supervising staff, volunteers and youth. Responsibilities additionally include, but are not limited to: ensuring contractual obligations with Oregon Youth Authority (OYA) and federal government are met or exceeded, follow-up and review of documentation, direct youth service as needed, develop and work within a balanced budget, and support J Bar J as a part of the Management Team.

This is a full time, 40 hour per week position, primarily days Monday-Friday, but will include variable shifts including some nights, weekends and holidays. This position includes on call responsibilities.

• Responsible for day-to-day Ranch operations while ensuring delivery and coordination of program services
• Develop and monitor appropriate documentation of BRS/OYA requirements, along with state, county and any additional grant reporting requirements, includes case files, daily and personal logs, group and individual services and any other documentation needed or appropriate
• Responsible for regular and systematic review of program documentation, with verification all contractual, licensing and grant requirements are being met
• Follow through on complete documentation and program reports, as well as policies and procedures and any ongoing program updates as needed or required
• Supervise livability and maintenance of all Ranch buildings and living environments
• Oversee kitchen and ensure menus are USDA Food and Nutrition Service compliant
• Keep current and accessible all emergency procedures, policies and contact information
• Emergency contact for all Ranch Programs, inform CEO as needed/required
• Monitor medication dispensation procedures including documentation, storage, delivery of medication and destruction of unused medication, per Agency Policies and Procedures
• Assist Case Managers in receiving referrals, administering intakes and assessments, and providing on-going case management, as well as working to develop individual Transitional Living Plans
• Ensure consistent, timely communication between program staff, parents of youth and referral sources, and communication with victim therapists as needed
• Assist Case Managers as needed to facilitate family mediations, and when appropriate work to problem-solve, reconcile and heal damaged family relationships
• Evaluate group and individual counseling skills, ability to follow rehabilitation curriculum and Master Service Plans; includes documentation, implementation and follow through
• Participate in and supervise recreational and discretionary activities with residents
• Manage limited caseload and maintain appropriate case management duties
• Oversight of appointment scheduling relative to resident physical needs, medical, dental, clothing, etc., and provide transportation as needed
• Direct responsibility for scheduling home visits, authorized leaves, Ranch visits, school meetings and coordination of the same
• Supervise and develop individual Transitional Service Plans and after-care resources for residents
• Coordinate and facilitate site assessments for youth in transition
• Supervise and implement effective utilization of Accountability Based Cognitive Restructuring program (ABCR) and Thinking, Changing, Rearranging curriculum (TCR) as well as sex offender component and therefore provide consistent accountability for all Ranch residents
• Ensure completion of initial 24-hour Service Plan for new youth in placement and other caseload obligations in Case Manager absence
• Serve as a member of Management Team and Rehabilitation Team
• Develop and maintain data base, include BRS data, to document on site evidence of program long and short-term efficacy

• Direct, supervise and evaluate Ranch employees with J Bar J and Ranch program standards
• Provide initial new staff orientation & paperwork in conjunction with Human Resource Department
• Hire, promote and terminate in conjunction with Executive Director and Agency Policies and Procedures
• Identify, schedule and provide appropriate trainings for ongoing staff development
• Engage, motivate, support employees, as well as create a positive, cohesive team
• Develop and maintain appropriate scheduling ratios and review of timesheets for all Ranch staff
• Responsible for scheduling, planning and facilitating weekly treatment team and monthly All Staff meetings
• Responsible for mediation and facilitation of initial steps in grievance filing procedures for youth, parents and all Ranch staff
• Provide specific, applicable feedback to all staff as to appropriate responses for client behavior patterns, and ensure accurate utilization of token economy system
• Be familiar with all group curriculum and facilitate groups as…