Proposal Specialist

Overview

Hennebery Eddy Architects has an established brand and an expanding regional and national presence. The Proposal Specialist plays a central role in our strategic and collaborative pursuit process. Successful proposals are thoughtful and visually compelling and are vital to securing new work and advancing our mission. This role partners with staff at every level of the firm and in multiple office locations to produce customized, high-quality proposals that communicate our values, experience, and design approach.

The position can be located in Portland, OR;
Bend, OR; or Bozeman, MT.

• Lead the proposal development process from kick-off through final production, collaborating with project teams, firm leadership, and external partners.
• Plan, format, edit, proof, and package proposal and qualification documents to ensure clarity, compliance, and alignment with brand standards.
• Customize strategy, value proposition, and differentiation messaging for each pursuit.
• Support interview preparation through development of visual aids, graphics, and collateral.
• Develop and refine layout in Adobe InDesign for readability, aesthetics, and brand consistency.
• Edit and synthesize content from multiple contributors into a unified firm voice.
• Draft original written content describing architectural process, project approach, alignment with client goals, and firm values.
• Create and update custom infographics and graphics in Adobe Creative Suite.
• Maintain and navigate the firm's marketing database (Cosential/Unanet), including project data, resumes, metrics, and photography.
• Provide graphic, research, and content support to Marketing Managers and Business Development leaders, and assist with collateral and online content as needed.
• Demonstrate strong project management and independently drive proposals from start to finish.
• Maintain proficiency in Adobe InDesign and Adobe Creative Suite.
• Edit and write clearly with attention to detail, managing multiple priorities under deadline pressure.
• Collaborate with firm leadership and adapt to high-demand schedules.

• Minimum of four years of relevant professional experience with at least two years in the architecture/engineering/construction (AEC) industry.
• Bachelor's degree in marketing, communications, journalism, architecture/design, or a related combination of education and experience.
• Proficiency in Adobe Creative Suite and Microsoft Office.

For consideration, please submit a cover letter and resume. Work samples demonstrating applicable responsibilities and skills are appreciated.

Headquartered in Portland, Oregon, we serve clients throughout the West with additional locations in Bend, Oregon, and Bozeman, Montana. Hennebery Eddy was recognized with the 2018 Firm Award from the AIA Northwest & Pacific Region and is designated as a JUST Organization through the International Living Future Institute, reflecting our commitment to equity and social justice. Visit  to learn more.

Hennebery Eddy offers a comprehensive benefits package including competitive health plan options, flexible paid time off, a cell phone stipend, a monthly transportation allowance, paid volunteering days, a community service scholarship, a sabbatical program, and reimbursements for professional development, licensure, and certification.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Hennebery Eddy Architects, Inc., is an Equal Opportunity Employer, including Veterans and Disabled.

Salary: $68,000 - $82,000 per year