Accounts Receivable Specialist

Accounts Receivable Specialist

We are looking for an accounts receivable specialist to join a wholesale distribution organization in Benicia, California. In this role, you will help keep receivables accurate and current by overseeing invoicing, payment application, collections follow-up, and account review. This position is well suited for someone who combines strong financial accuracy with a service-oriented approach when working with customers and internal teams.

You will contribute to dependable cash flow, sound account management, and the overall effectiveness of the finance function.

Responsibilities:

• Prepare and issue customer invoices with accuracy, ensuring charges align with company guidelines and customer agreements.
• Record and apply incoming payments from multiple sources, including checks, electronic transfers, and card transactions, while maintaining complete documentation.
• Review customer ledgers regularly to identify discrepancies, investigate unapplied cash, and resolve balance differences in a timely manner.
• Work closely with sales, customer service, operations, and accounting partners to address billing questions and clear outstanding issues.
• Monitor past-due balances, follow up on collection activity, and provide clear status updates through aging analysis and account reporting.
• Maintain current and accurate customer account records in support of internal controls and financial policy compliance.
• Assess customer credit information to help determine appropriate account terms and recommend credit limits when needed.
• Escalate seriously delinquent or high-risk accounts to external collection or legal resources in coordination with leadership.
• Assist with month-end accounts receivable close activities by supporting reconciliations and ensuring records are complete and accurate.
• Suggest practical improvements to accounts receivable workflows that strengthen efficiency, accuracy, and customer experience.