Executive Assistant

Job in Benicia, Solano County, California, 94510, USA

Listing for: Iconma

Full Time position
Listed on 2026-07-01

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration

Executive Assistant

Our client, a Material Engineering company, is looking for an Executive Assistant for their Benicia, CA location.

Responsibilities:

Support Executives in carrying out tasks including managing calendars, meetings, and travel.
Be able to work under multiple Executives
Prepare documents, reports, and presentations for meetings.
Handle emails, calls, and other communications
Take meeting notes and follow up on tasks
Maintain files and organize records
Help with expenses, invoices, and basic admin tasks
Assist with getting NDAs and setting up customer profiles in system
Assist and support other departments on special projects as needed

Requirements:

Excellent organizational skills and detail oriented
Ability to multitask effectively in a fast-paced environment
Bachelor's degree or equivalent work experience
3+ years of administrative or executive support experience
Exceptional verbal & written communication
Proficiency in Microsoft Suite
Experience working in a scientific equipment manufacturing environment is a plus

Why Should You Apply?

Health Benefits
Referral Program
Excellent growth and advancement opportunities

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