Accounting Specialist

Job Overview

Location:

Bensenville, IL 60106
Salary: $45,000 - $50,000 per year

Job Title:

Accounting Specialist

Support the accounting department in one or more of its functions of credit, accounts receivable, accounts payable, and collection functions. Recommend enhancements/additions to existing accounting performance metrics along with daily process improvements.

• Enter, verify and approve all vouchers for payment, ensuring that the invoice is charged to the correct general ledger account and department.
• Process invoices for payment.
• Prepare invoice deduction notices, as necessary.
• Manage AP inbox.
• Answer vendor inquiries.
• Prepare weekly accounts payable check runs.
• Print accounts payable reports and maintain accounts payable files.
• Assist in Accounts Payable end of month closing procedures and reconciliations.
• Review and verify vendor statements.
• Review open stock receipts report on a weekly basis and adjust as necessary.
• Research and work with purchasing, accounts payable assistant and/or vendor on discrepancies of vendor accounts.
• Allocate invoices among departments as needed.

• Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
• Process lien waivers and Certificates of Insurance as needed.
• Perform daily invoicing and related tasks.
• Submit invoices to customers.
• Release sales orders upon receipt of payments.
• Maintain and update customer files, including name or address changes, mergers, or mailing attentions.
• Perform representative commission order entry, invoicing, and other related tasks and submit invoices to representative vendors as needed.
• Work with Inside Sales team, customers and EDI vendors to prepare/update EDI portals for processing Advanced Shipping Notices and invoices.
• Process customer acknowledgements, shipping notices and invoices on EDI or customer portals.
• Maintain access credentials for customer portals via SharePoint.
• Create and maintain EDI procedural manuals.
• Record collection activity in the company’s ERP systems.
• Reconcile eBay sales and apply cash and/or create credit memos for settlement fees.
• Manage AR inbox.
• Copy, file, and retrieve materials for accounts receivable as needed.
• Assist with related special projects, as required.

• Request and pursue payment on delinquent accounts via communication with customers.
• Follow up on delinquent accounts, update and maintain accurate financial records including accounting, receivable, and credit records.
• Prepare and send statements on delinquent accounts.
• Follow established guidelines to review and update account status.
• Perform other related duties, as required.

• Answer and transfer calls.
• Run various reports weekly, monthly and as needed.
• Update postage as required.
• Purchase office supplies.
• Allocate inbound mail to departments.
• Coordinate office events.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Medical, vision, and dental insurance
• HSA
• FSA (medical and dependent care)
• 401(k) with employer match up to 4% with immediate vesting.
• Employer-paid short- and long-term disability coverage.
• Employer-paid basic life and AD&D insurance; supplemental life for employees and dependents available.
• Paid time off and paid holidays.