CDBG Grant Administrator

Community Development Block Grant Administrator General Summary

Under general supervision, coordinates federally-funded Community Development Block Grant (CDBG) Program activities and other related federal, state, and local programs. Writing of grants, sub agreements, special reports, work with various computer applications. Functions and tasks include coordination with various City departments and City-assisted agencies; assisting Director as City liaison to the Department of Housing and Urban Development (HUD); assisting various local agencies and non‑profits using or seeking CDBG funding;

maintaining records, monitoring of CDBG recipients, and preparing annual application and reports to the City, state, and federal governments.

Under general supervision from the City Manager/Community and Economic Development Director, essential functions include, but are not limited to: implementing, administering, and coordinating the CDBG Program; coordinating grant administration with various divisions and departments of the City, as well as other governmental agencies; planning and implementing the grant application process; performing preliminary review of grant applications and making recommendations; preparing annual reports for the CDBG Program and conducting field monitoring of CDBG projects to ensure compliance with federal regulations;

preparing and monitoring contracts for consulting services and construction projects needed to carry out CDBG activities and projects; directing, coordinating, and evaluating the planning and execution of all activities of assigned complex targeted block grant activities; preparing applications and reports, and implementing all computerized progress reporting and financial controls required by the U.S. Department of Housing and Urban Development (HUD);

organizing, writing, and coordinating written applications in response to requests for proposals; submitting grants to funding source for review and approval; attending and participating in community meetings regarding the impact of allocations of funds; coordinating public hearings and other related meetings; serving as a staff resource for committees; preparing periodic progress reports to comply with grant requirements; maintaining files for all grant requests;

performing related duties and responsibilities as required.

Acts as liaison with recipients and potential recipients of CDBG funds providing program information, funding availability, and assistance with completing applications.

Evaluates program/project applications; recommends funding recipients and amounts; negotiates and prepares contracts with CDBG recipients; monitors and evaluates recipient progress, and reviews payments for contract services.

Prepares annual Program Progress Report, Grantee Performance Report, and other reports as required by the City and HUD. Experience and knowledge of Microsoft Office or equivalent programs and HUD systems such as IDIS and HEROS preferred.

Along with the Director, serves as liaison with officials from the Department of Housing and Urban Development, coordinates visits by HUD‑monitoring officials, and prepares responses to HUD findings and comments.

Assists in planning, preparation, reviewing and implementation of other federal, state, and local programs that impact in the same areas as the CDBG Program. Prepares state and federal grant applications.

Works with Finance Department staff on projects/programs of mutual interest, public presentations, staff reports, filing, and other Finance‑related activities.

Performs related duties and responsibilities as required.

The physical and emotional demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Being present daily, able, and willing to perform the duties of this position is an essential function of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear and engage in effective…