Human Resources Specialist

Please see Special Instructions for more details.

NOTE:

If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran’s Preference, we will need to see proof of status in order to grant that. Please see Veteran’s Preference section of the application for specific proof.

Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.U.S. Department of Labor

This position is located on the Beebe campus, is exempt and reports to the Associate Vice Chancellor for Human Resources. It is responsible for developing and maintaining written human resources and payroll processes and procedures for Arkansas State University-Beebe. New hire orientation and new hire file compilation are duties handled in this position as well as handling employees’ human resources and payroll issues.

The Human Resources Specialist is responsible for the Tuition Discount program, creating and maintaining electronic forms, mapped processes, and paper forms for both human resources and payroll. Adhering to all compliance and reporting requirements required by ADHE , state and federal employment laws. Project participation and committee service are required as needed or appointed. This position serves as the first point of contact for the office and provides administrative support to the Director of Human Resources and other staff.

• Coordinates the orientation, onboarding, and offboarding for all employees
• Responsible for the Employee and Dependent Tuition Discount program
• Oversees the Federal and Institutional Work Study Process
• Maintains employee records and files in compliance with employment laws
• Serves as initial contact for the Human Resources office

• Ensures compliance with all applicable employment laws and regulations
• Stays current on ASU System policies, fulfilling compliance standards and providing the college community with basic information when required
• Completes I-9 forms, verifies I-9 documentation and maintains I-9 files
• Maintains accurate employee records and documentation
• Tracks professional development and performance appraisals for all employees
• Oversees the Conflict of Commitment/Interest process

• Assists with various projects including performance appraisals and employee surveys
• Creates and maintains Human Resources’ standard operating procedures and electronic forms
• Other projects as necessary

• Completes verifications of employment, tracks concurrent employment and completes necessary documentation and oversees the education discount process
• Serves on committees as assigned
• Completes other tasks as necessary or assigned

• Serves as back-up for payroll processing ensuring accurate and timely payment of wages
• Assists management, faculty and staff with pay-related issues

• Answers the phone
• Provides exemplary customer service for applicants, employees, and visitors
• Retrieves and distributes mail
• Makes copies, files, scans, and emails documents as needed
• Provides administrative support for Human Resources and Payroll

• Associate degree in Business, Communication, Accounting or other related degree is required while a bachelor’s degree is preferred.
• Minimum of three years of in-person customer service experience, two years of human resources experience, or one year of supervisory experience.
• Part or all the education may be substituted with related experience.
• Higher education experience preferred but not required.
• Experience with highly…