Senior Staff Accountant

Overview

SUMMARY: The Senior Staff Accountant provides technical accounting, budget and other administrative support for the Comptroller’s Office under the direction of the Comptroller. Responsibilities include monitoring, analyzing and maintaining financial transactions for a variety of accounting functions (which may include grant accounting, purchasing and payroll functions); tracking revenues and expenditures, and preparing required internal and external financial reports.

The Senior Staff Accountant – Grants will be required to review and be familiar with grantor award terms and conditions, as well as, related grantor guidelines. The Senior Staff Accountant will prepare monthly, quarterly, annual and any special reports required by Grantor Agencies for over $80 million in grants. The Senior Staff Accountant may be required to perform complex technical grant accounting work involving varying fiscal years and requiring greater independent judgement within the framework of existing accounting policies and procedures.

The Senior Staff Accountant will coordinate with the Grant Administrator to create and maintain a schedule to ensure that all reports are complete and submitted timely to all grantor agencies. All reports will be prepared based on the County financial accounting system records. The Staff Accountant is responsible for the accuracy, completeness, and timely submission of all reports to Grantor Agencies.

The Senior Staff Accountant - Purchasing will assist the Purchasing Manager with accepting purchase orders from departments for items that are not otherwise included in contracts; review requests for compliance; and issue Purchase Orders if applicable. The purchase order will provide authorization for the requesting department and the vendor to enter into the transaction for the specified commodity or service that is stated on the purchase order.

The Senior Staff Accountant will also assist with completion of any Purchase Order Change Orders and review of the Open Purchase Order report when needed. The Senior Staff Accountant will also assist the Purchasing Manager with maintaining the County contract files for services and assist with the preparation of Commodity Court Orders as needed.

Senior Staff Accountant - Payroll will also train as a backup to the Payroll Manager only for the specific purpose of processing a biweekly payroll (for over $1.5 million per payroll). The training and knowledge will include all duties that are necessary to successfully process a bi-weekly payroll. The Senior Staff Accountant will only perform these duties on an as needed basis to backfill the payroll function on a temporary basis, as for vacation relief.

The Senior Staff Accountant will not be responsible for quarterly or annual payroll functions.

Grants