Cohorts Coordinator

About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences.

For more information, visit artbridgesfoundation.org.

The Cohorts Coordinator plays an essential role within the Cohorts Program, providing coordination and administrative support for the Cohorts team. This position enhances operational efficiency and team capacity by maintaining accurate records, managing databases, coordinating workflows, and facilitating internal and external communications.

This position serves as a primary point of contact for the Cohorts team and interacts frequently with cross-departmental teams and external partners. The Cohorts Coordinator reports to the Cohorts Manager and works closely with team members across the program to support cohort-related initiatives aligned with the foundation’s mission and goals. The role requires a high degree of attention to detail, organization, and resourcefulness, as well as experience coordinating projects within a collaborative team environment.

Job Title: Cohorts Coordinator
Reports To: Cohorts Manager
FLSA Classification: Non-Exempt
Compensation: $25.55-$29.81 per hour
Location: Bentonville, Arkansas (On-site)
Date Reviewed: 1/20/2026

• Serve as a liaison between team members and external partners, providing consistent communication in both virtual and in-person settings regarding schedules, project logistics, deliverables, and documentation related to initiatives using tools such as Asana, Salesforce, SharePoint, Teams, Outlook, Canva, and other applications.
• Assist with research and background information related to current and potential cohort partners, as directed by the Cohorts Manager or Director.
• Manage shared team email inboxes and calendars, triage inquiries, manage departmental correspondence, respond to requests for information, and coordinate follow-ups, including scheduling meetings and organizing incoming requests.
• Provide administrative and logistical support by preparing agendas and materials, recording notes and action items, tracking follow-ups and milestones, and maintaining records for databases and shared repositories using systems such as One Drive, Trainual, Asana, Salesforce, and Workday.
• Support the development of reports, presentations, templates, team progress highlights, and other documentation related to cohort activities and program tracking.
• Contribute to cross‑departmental initiatives and provide project coordination support for special projects, including assisting department leadership in planning and organizing convenings, events, workshops, and meetings, ensuring timelines, due dates, and tasks are achieved.
• Conduct data quality assurance checks of collaborative databases to ensure accuracy and completion of submitted information by internal teams and external partners.
• Support tracking and reporting of program data and metrics by maintaining accurate records and assisting with report preparation.
• Support discovery, implementation, and documentation of continuous improvement of program processes and systems.
• Provide coordination support for the Cohorts department, including calendar coordination, meeting scheduling, travel arrangements, and processing invoices and expense reports in Workday.
• Assist with intern and new staff interview scheduling, onboarding, and offboarding for the program, in coordination with leadership.
• Uphold the highest standards of confidentiality and integrity in managing relationships with partners, stakeholders, and internal teams.
• Perform other duties and responsibilities as…