Scholars Program Coordinator

Position Summary

The Scholars Program Coordinator reports to the Senior Manager of Research and Scholarship and is responsible for providing administrative support for the Tyson Scholars of American Art program, serving as host and point‑person for scholars during their residence, and assisting with new public‑facing initiatives as the program expands.

• Provide administrative support for the application and selection processes for Tyson initiatives
• Serve as on‑site liaison for Tyson Scholars, ensuring maximum comfort and community integration
• Manage arrival and departure of fellows by coordinating housing check‑ins and orientations, scheduling tours, ensuring the apartment is stocked with essential supplies, and providing other support
• Coordinate and provide logistical support for the Tyson Think Tank and other public, academic, and partner programs
• Work in partnership with the Research and Scholarship team and other stakeholders to plan, organize, and facilitate the fellowship program, collaborating cross‑departmentally with Development, Art Management, Facilities, People Services, Marketing and Communications, and Learning and Engagement
• Administer Tyson program alumni management software and alumni communications
• Maintain statistics for the Tyson Scholars program
• Ensure that publications by Tyson Scholars are represented in the Crystal Bridges Library collection in collaboration with the Technical Services Librarian
• Process stipend payments and invoices
• Provide additional administrative support such as scheduling meetings, coordinating field trips, and connecting scholars with museum staff

• Other related duties as assigned by the Senior Manager

• BA or equivalent experience
• 1‑3 years of work experience coordinating or leading programs and projects, preferably in a museum, library, or academic setting
• Demonstrated organization skills with rigorous attention to detail
• Ability to manage multiple projects simultaneously with various deadlines
• Ability to work individually as well as collaboratively as part of a team
• Excellent oral and written communication skills and demonstrated ability to maintain stakeholder relationships
• Ability to maintain confidentiality

• BA in art history, American history, or a related discipline
• Curiosity about American art and how scholars are telling new stories within the discipline

Physical demands:
The position requires verbal and written conversation with others, sitting, standing, walking, bending, climbing, reaching, and strenuous lifting/moving objects up to 25 pounds. Vision abilities required include close vision and color perception.

Work environment:
Work will be performed in an office environment, museum galleries, art studios, outdoors on the trails, and in communities served. Some evening and weekend hours are required. The employee is exposed to weather conditions and the noise level is usually low to moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Crystal Bridges is an equal‑opportunity employer committed to building and maintaining a workplace free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws in the locations where we operate.

All offers of employment are contingent on successful completion of a background check and, where required by state law, disclosure of a confidentiality agreement. Applicants must provide identification verifying eligibility to work in the United States.