Administrative Specialist II-Owen Center

Administrative Specialist II-Owen Center

Job Title Administrative Specialist II-Owen Center

Classification Title

Classification Title Administrative Specialist II

Campus Location

Job Description

GENERAL DESCRIPTION OF POSITION

Arkansas State University – Beebe, a two-year residential community college associated with the Arkansas State University System, invites applications for an Administrative Specialist II for the Arts & Humanities Division. The primary purpose of this position is to assist the Dean of Arts & Humanities and oversee the Owen Center building.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist Students, Faculty and Visitors in Owen Center.
• Prepare Student Work Study Part-Time Employment Authorizations and Timesheets.
• Prepare Faculty Part-Time Employment Authorizations.
• Collect Syllabi and Check Content for Accuracy.
• Collect Office Hours and Check for Accuracy.
• Keep Current List of Full-time and Adjunct Faculty contact information.
• Communicate to the Academic Dean regarding all faculty absences.
• Maintain Confidentiality of Student Records and Faculty information.
• Enter Requisition s
• Order and Receive Supplies for the Division.
• Pick up Supplies from Central Stores.
• Process and Order Textbook Requests for the Division.
• Maintain Division Accounts for Ordering Supplies.
• Handle Incoming and Outgoing Mail for Owen Center.
• Maintain the Owen Center Copier and Order Supplies Necessary for Copying.
• Report Maintenance and Janitorial/Cleaning Issues to Physical Plant.
• Submit Key Requests for Faculty, Adjuncts and Staff.
• Prepare Items for Submission to M&R or for Transfer of Property.
• Assist the Dean with the Faculty Class Schedule Each Term.
• Coordinate Room Assignments for Each Term.
• Keep Building Inventory of Owen Center.
• Data Entry of Annual Departmental Budgets.
• Monitor and Adjust Expense Budgets for Purchasing.
• Prepare Faculty and Adjunct Pay Authorizations
• Perform other duties as required or assigned the Division Dean.

Perform any other related duties as required or assigned

Required Qualifications

Education :
Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college.

Experience General :7 to 11 months related experience and/or training.

Preferred Qualifications

Minimum Salary or Salary Range

Minimum Salary or Salary Range $25,552

Physical Activities

Stand

Stand occasionally

Walk

Walk occasionally

Sit

Sit frequently

Use hand to finger, handle, or feel

Use hand to finger, handle, or feel regularly

Reach with hands and arms

Reach with hands and arms frequently

Climb or balance

Stoop, kneel, crouch or crawl

Stoop, kneel, crouch or crawl occasionally

Talk or Hear

Taste or smell

Physical Exertion

Up to 10 pounds

Up to 10 pounds occasionally

Up to 25 pounds

Up to 50 pounds

Up to 100 pounds

More than 100 pounds

Vision Requirements

Does this position have any special vision requirements? Check all that apply.

Does this position have any special vision requirements? Check all that apply. Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment.

Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements Both

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number

Posting Number NC3522014

Open Date

Open Date 08/04/2026

Close Date

ASU-Beebe is a public two-year college with its main campus located in Beebe, Arkansas on the 67/167 corridor approximately 35 miles north of the state's capital of Little Rock.
ASU-Beebe has campuses located in Beebe, Heber Springs, Searcy, Little Rock Air Force Base, and online.