Customer Billing Rep I

Safety/Security Status:
None

Performs utility account (electric, water, sewer and refuse) maintenance and research; billing of electric, water, sewer and refuse services to customers of the City of Bentonville; processes payments for utility service by phone and through the internet; communicates with the public by performing the following duties.

include the following. (Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position.) Other duties may be assigned.

Participates in the monthly preparation of combined service utility bills for approximately 30,000 customer accounts consisting of more than 55,000 validated meter readings with a value of approximately $ a year in revenue.

Participates in the examination of meter readings for evidence of irregular conditions, researches accounts and prepares and reviews a portion of the approximately 3,200 work orders prepared each year.

Researches customer complaints and comments, then communicates results to the customer.

Answers phone, email and in-person inquiries about utility accounts and general City information.

Researches customer payments and determines if payments have been properly or misapplied.

Communicates by radio, phone, mail, and email with staff and customers.

Enters information into billing software.

Sets up accounts for average billing, bank drafting, penalty waiver and medical alert programs.

Accepts payment by phone.

Set-up, transfer and terminate utility service.

Review accounts based on customer request and grant extensions if customer qualifies.

Prepare adjustments to utility accounts.

Enter meter readings.

Orders tests to detect meter malfunctions.

Maintains all aspects of customer utility accounts.

Uses imaging software to archive and for research.

Maintain various files.

Operates office machines.

Works in a safe manner.

Creates delinquent notices and work orders.

Sets, exchanges and retires meters.

Investigate incorrect billings.

Process reverse/transfer payments.

Issue refunds for over payments through the auditable billing system.

Calculates charges.

Maintains an updated list of specific tasks and procedures performed.

None.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School Diploma or GED and three (3) + years related experience and/or training; or equivalent combination of education and experience.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to add and subtract numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Ability to read, understand, explain, create, and modify spreadsheets, from the most simple to the more complex. Ability to convert written and spoken ideas into useable, functional spreadsheets to be read and used inside and outside the utility billing area. Must have demonstrated skills in Microsoft Word, Excel, Outlook, Power Point or other similar software and have the ability to learn and operate in a variety of software programs.

Must be able to be bonded in the State of Arkansas.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and…