Assistant Treasury Manager Job Bentonville area,Arkansas USA,Finance & Banking

Position: ASSISTANT TREASURY MANAGER

SUMMARY

Assistant Treasury Manager reports to the County Treasurer and Chief Deputy
-Treasury Manager. Is responsible for receipting all incoming monies and disbursing weekly payables, by regularly using the county specialized financial software. This position processes & balances reconciles financial data into Treasurer’s Excel Ledgers, , maintains daily financial reports and furnishes financial data to the county taxing units. Answers all incoming phone calls to the office and works with local vendors in ordering supplies for office.

Assists with the data entry and disbursement of all county, city, & school district revenues of approximately $483 million. Assists in processing disbursing bi-monthly payroll, benefits, tax with holdings within specialized software. Assists in weekly and monthly bank reconciliations. Updates office webpage on the county website. This position is subject to State, Federal, and Legislative Audit.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

Receipt monies (approximately $520 million) into proper approximately 125 fund accounts within county specialized financial software and Treasurer’s Excel Ledgers. These funds include but are not limited to, nine district courts, monthly funds from the Circuit Clerk, County Clerk, Planning Department, Sherrif/Jail, taxing entities and all State & Federal aid.
This position must maintain a very high level of accuracy.

Must complete Uniform Filing Fee Remittance forms to reconcile and issue State funds monthly. This includes but not limited to the Administration of Justice, Law Enforcement Training, State Crime Lab and State Law Library.

Assists the Chief Deputy - Treasury Manager with the yearly Excess Treasurer’s Commission distribution and the yearly Final Settlement distribution.

Assists in maintaining proper record retention and destruction per Arkansas State Law.

Prepare daily bank deposit and ensure receipted funds balance with daily deposit. Maintain daily financial reports.

Monitor & process all electronic incoming bank direct deposit notifications.

Responsible for checking for incoming mail in Treasurer’s mailboxes, prepare all outgoing mail.

Greet public, county and state officials professionally and in a timely manner, whether over phone or in face-to-face situations.

Answer all incoming office phone calls, phone messages, and fax notifications.

Must perform daily download of all transactions from using bank Cash Manager software, and upload in the proper form to the county specialized financial software to ensure all checks and transactions are legitimate.

Disburse weekly accounts payable checks, this includes printing, disbursement and performing proper ACH entries. Verify all checks against claim vouchers in accordance with legislative audit procedures. File proper reports with the Benton County Clerk.

Process or approve e-payable transactions:
By creating and transmitting file to the financial institution. Must download financial reports for monthly e-payable reconciliation.

Create and post journal entries to the county specialized financial software for processing of incoming court orders. Maintains electronic record keeping of all court orders.

Assist in disbursing bi-monthly payroll including performing the proper ACH procedures in a crucial timely manner, obtaining reports, posting data to Treasurer’s Excel Ledgers, and uploading payroll checks to the county specialized financial software.

Create and upload positive pay files and register of all checks written to financial institution for fraud prevention.

Complete state and federal tax processing and assist with the employee health benefits ACH file. Must initiate bank debit for the State and Federal tax with holdings by accessing their websites. This is a time sensitive duty to ensure penalties are not incurred.

Receipt, journal and process all Ad Valorem tax settlements received by Tax Collector into Treasurer’s Excel Ledgers & county specialized financial software.

Assist with preparing, invoicing, and disbursing of monthly tax distribution to school districts, municipalities, improvement districts, voluntary fire departments…