Grant Writer

Job Details

Job Location:

Administration
- Bentonville, AR 72712

Position Type:
Part Time Education Level: 4 Year Degree

Travel Percentage :
None

Job Shift: Day Job Category:
Nonprofit
- Social Services Job Summary

The Grant Writer supports the mission and strategic priorities of Boys & Girls Club of Benton County by identifying, developing, and submitting competitive grant proposals. This position manages the grant acquisition process from initial prospect research through application submission and award notification.

Working closely with organizational leadership, program staff, and finance personnel, the Grant Writer gathers information, develops compelling narratives and budgets, and ensures each application is accurate, complete, and submitted on time. The primary responsibility of this position is to secure new and ongoing grant funding that expands opportunities for local kids & teens.

Once funding is awarded, the Grant Writer will coordinate a formal handoff of the grant requirements, documentation, and reporting expectations to the Director of Federal Grants.

• Research and identify local, regional, state, federal, corporate, and private foundation funding opportunities.
• Monitor funding trends, grant announcements, and funder priorities.
• Research prospective funders to understand their interests, eligibility requirements, geographic focus, typical award amounts, and funding history.
• Evaluate opportunities based on organizational eligibility, program alignment, competitiveness, potential funding, and the level of effort required.
• Maintain an organized pipeline of prospective funding opportunities, deadlines, and application statuses.
• Recommend grant opportunities for leadership consideration.

• Develop clear, compelling, and persuasive grant proposals, letters of inquiry, letters of intent, and other funding applications.
• Write proposal narratives that may include organizational background, statements of need, program descriptions, goals, objectives, measurable outcomes, evaluation plans, and sustainability strategies.
• Tailor each proposal to the funders' priorities while maintaining alignment with BGCBC's mission, programs, and strategic goals.
• Incorporate organizational data, program outcomes, community needs, and relevant research into applications.
• Collaborate with finance staff to develop accurate proposal budgets and budget narratives.
• Create proposal timelines and coordinate application components across departments.

• Work collaboratively with leadership, program, finance, and other staff to gather the information needed for competitive applications.
• Clearly communicate application requirements, deadlines, responsibilities, and information needs to internal stakeholders.
• Follow up with staff to ensure required information and documentation are received by established deadlines.
• Develop and maintain an organized collection of frequently requested organizational information, program descriptions, outcomes, financial documents, and supporting materials.
• Protect confidential organizational, employee, member, and family information throughout the application process.

• Manage multiple grant application timelines and deadlines.
• Prepare and submit complete applications through online portals, email, or other required submission methods.
• Proofread and edit proposals and supporting materials for accuracy, clarity, consistency, and compliance with funder instructions.
• Confirm that all required attachments, approvals, signatures, budgets, and supporting documents are included before submission.
• Maintain organized records of submitted applications, correspondence, and funding requests.
• Track application statuses and communicate funding decisions to appropriate organizational leadership.
• Coordinate the formal handoff of awarded grants to the Director of Federal Grants, including the approved proposal, budget, award documents, reporting schedule, and funder requirements.

• Maintain current knowledge of existing and prospective funders.
• Participate in funder meetings, information sessions, site visits, and related activities as appropriate.
• Assist organizational leadership in preparing for funder conversations and meetings.
• Support the development of positive, long-term relationships with current and prospective funders.
• Identify potential renewal opportunities and future funding requests.