Associate, Facilities

Art and Wellness Enterprises (AWE) is a professional services organization supporting non-profits founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges Foundation, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

Job Description:

Job Title: Facilities Associate, Logistics
Reports to: Manager of Logistics

FLSA Classification: Non-Exempt

Location: Bentonville, Arkansas (On-site)

Art and Wellness Enterprises (AWE) supports operating non-profits founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

The Facilities Associate, Logistics supports the successful execution of events by preparing venues and coordinating essential logistics. This hands-on, entry-level role involves assisting with event setups and teardowns, escorting vendors, moving furniture and equipment, and maintaining venue cleanliness and organization. The position requires a high degree of flexibility, as schedules often shift to accommodate event needs, including early mornings, late evenings, and weekends.

This role offers foundational experience in event operations and facilities support. It involves working closely with and taking direction from the Manager of Logistics as well as collaborating with representatives from various departments hosting or coordinating events. Strong reliability, attention to detail, and effective teamwork are essential to success in this position.

• Escort and assist vendors, suppliers, and contractors during event load-ins and load-outs to designated venue locations.
• Set up and tear down furniture, equipment, and event materials according to event diagrams and written instructions.
• Ensure all setups meet established safety, aesthetic, and organizational standards while protecting facility assets.
• Maintain cleanliness and organization of event spaces before, during, and after events, including waste removal.
• Support inventory tracking and management of event-related supplies and equipment.
• Respond to maintenance and event support requests submitted through the centralized maintenance management system.
• Log completed tasks and responsibilities through assigned work orders in the maintenance system.
• Assist with cross-functional facilities tasks as needed, supporting broader department operations.
• Perform other duties and responsibilities as assigned to support evolving organizational needs.

• Verbal and written communication skills in English.
• Proficiency with Microsoft Word, Excel, Outlook, and general computer literacy.
• Willingness and ability to learn and use specialized software systems.
• Comprehensive understanding of measurement and basic mathematical applications.
• Proficient in using a variety of hand and power tools.
• Strong organizational and time management skills.
• Skilled in multitasking and critical thinking in a fast-paced environment.
• Creative and effective problem-solving abilities.
• Ability to work independently with initiative and contribute effectively in a team environment.
• Adaptable and flexible when working with individuals across various roles and responsibilities.
• Committed to providing excellent customer service rooted in courtesy, respect, and approachability.
• Ability to understand and maintain the highest standards of confidentiality.
• Highest ethics in all business aspects.
• Ability to cross-train within the facilities department.
• Dedicated to continuous improvement and ongoing professional development.
• Enthusiastic about contributing to the success of a major community center.

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands
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In the work environment described, this role requires a…