Department Coordinator, Strategic Impact & Funding Infrastructure

Partners for Rural Impact’s (PRI) ultimate goal is to create an America where all kids are successful, regardless of zip code, income, background, or ability. At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place‑based partnership in Appalachia, where we’ve worked for 25 years to create student opportunity and success.

The Department Coordinator, Strategic Impact & Funding Infrastructure, reporting to the Chief of Staff-Level II, serves as the key operational support role for both the Strategic Impact team & Funding Infrastructure teams, helping ensure organizational priorities, projects, and initiatives are executed efficiently and aligned with organizational goals.

This position is responsible for managing day‑to‑day administrative and operational functions, maintaining organizational systems, coordinating workflows, and facilitating communication across the Strategic Impact & Funding Infrastructure teams. The Department Coordinator plays a critical role in supporting internal alignment, monitoring priorities and deliverables, coordinating meetings and events, and ensuring information, processes, and documentation are organized, accurate, and consistently maintained.

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide high‑level administrative support to designated senior leaders
• Manage complex calendars, scheduling, and meeting logistics with internal and external stakeholders
• Coordinate travel arrangements, itineraries, and expense reporting
• Prepare, format, and distribute internal communications, reports, presentations, and other supporting materials

• Coordinate and track departmental priorities, deliverables, action items, and follow‑up activities
• Support the execution of departmental and organizational workflows to ensure timely completion of projects and initiatives
• Maintain organized systems for documents, contracts, records, and operational materials
• Assist with process improvement efforts to enhance efficiency, effectiveness, and organizational alignment
• Maintain accurate meeting notes, contact records, and activity updates within Salesforce and other organizational systems

• Coordinate internal and external meetings, convenings, and events, including scheduling, logistics, and participant communications
• Prepare agendas, meeting materials, and supporting documentation
• Document key decisions, action items, and next steps and ensure appropriate follow‑up
• Support board meetings, leadership meetings, stakeholder convenings, and other cross‑functional gatherings as needed

• Serve as a liaison across departments to support collaboration, alignment, and information sharing
• Facilitate communication between leadership, team members, and internal stakeholders
• Monitor and support follow‑up on key initiatives, projects, and organizational priorities
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment

• Support the maintenance and effective use of organizational systems, tools, and collaboration platforms
• Assist with onboarding coordination and other internal administrative processes as needed
• Contribute to the documentation, standardization, and continuous improvement of departmental procedures and workflows
• Coordinate administrative support related to procurement, grants, contracts,…