Receptionist​/Administrative Support Specialist

Receptionist / Administrative Support Specialist
Berkeley Heights, NJ (Onsite)
3+Month Contract

Seeking a professional and customer-focused Sr Receptionist & Switchboard candidate to support front desk and administrative operations in a corporate office environment. This role requires excellent communication, multitasking, and Microsoft Office skills, along with the ability to adapt to changing priorities and provide exceptional service to visitors and employees.

• Greet and assist visitors, employees, and temporary staff in a professional manner
• Distribute visitor badges and issue employee facility access cards
• Answer, screen, and transfer incoming calls from across the United States
• Schedule meeting rooms and notify Executive Assistants of guest arrivals through Microsoft Teams
• Maintain a clean and organized front desk area
• Update company phone lists and speed dial directories in a timely manner
• Issue and track company loaner cell phones
• Assist mail services team with daily reports and office support tasks
• Perform light administrative and basic PC support duties as needed
• Support office projects including compiling manuals, creating labels, and assisting other departments
• Participate in company and community service events
• Build professional relationships with customers and internal teams
• Understand and support other work areas as assigned
• Perform additional duties as needed

• High school diploma or equivalent required
• Minimum 2+ years of receptionist or switchboard experience
• Strong Microsoft Office Suite skills, specifically Word, Excel, and Teams
• Excellent customer service, communication, and organizational skills
• Ability to handle multiple tasks simultaneously and adapt to changing situations
• Detail-oriented with a professional and pleasant attitude
• Ability to interpret and apply instructions and communicate effectively
• Comfortable working in an office environment with regular standing, walking, bending, reaching, and lifting
• Ability to lift up to 50 lbs.; assistance available for heavier lifting
• Professional dress code required: black business suit, white blouse, and black shoes.